Project Assistant

Job Overview

We are seeking a meticulous Project Assistant to support a dynamic team in Riviera Beach, Florida. This opportunity, initially contract-to-permanent, suits an individual who thrives in managing project activities, maintaining organized documentation, and facilitating progress within a busy onsite workplace. The position offers exposure to a company specializing in signage and visual solutions, providing valuable experience in project support and office operations.

Key Responsibilities

• Manage daily administrative tasks to ensure project teams remain organized and efficient.
• Update and maintain project documentation, files, and records with precision and easy accessibility.
• Monitor project specifics, timelines, and associated data utilizing spreadsheets and internal tracking tools.
• Prepare business-related documents, status reports, and correspondence using Microsoft Word, Excel, and Outlook.
• Assist in scheduling, communication follow-ups, and overall project coordination to ensure timely completion of deliverables.
• Keep track of deadlines and pending tasks, keeping the team informed about upcoming priorities and necessary actions.
• Support additional assignments and special projects as business demands evolve.
• Contribute positively to production and project support within a collaborative office environment.

Required Qualifications

• Minimum of one year recent experience in administrative or project support roles emphasizing detail-oriented work.
• Proficient with Microsoft Office tools, specifically Excel, Word, and Outlook.
• Effective written and verbal communication skills suitable for interaction with team members and stakeholders.
• Strong organizational skills with close attention to detail in managing records, reports, and project information.
• Capability to juggle multiple priorities, adjust swiftly, and perform efficiently in a fast-paced environment.
• Analytical aptitude and problem-solving abilities to assist in project coordination tasks.
• Comfortable working independently and collaboratively within a team.
• Preferred exposure to graphics, construction, architecture, signage industries, or familiarity with AutoCAD and Adobe Illustrator.

Additional Information

The role is associated with Robert Half, the leading talent solutions firm connecting qualified job seekers to opportunities across various fields including finance, technology, marketing, legal, and administrative support. Contract and temporary professionals enjoy benefits such as medical, vision, dental, life and disability insurance, and eligibility for a 401(k) plan. Applicants must have legal authorization to work in the United States.