Project Administrator / Assistant to Project Lead and Project Manager

Role overview

A global manufacturing organization is hiring a highly organized Project Administrator to provide coordination and administrative support for an IT implementation initiative. The position works directly with the Project Lead and Project Manager to keep schedules, communication, and documentation running smoothly.

Location and schedule

This role is based in Yonkers, NY and follows a hybrid work arrangement.

Compensation and employment type

The pay range is $30 to $32 per hour. This is a temporary assignment running from ASAP through May 2027.

Travel

Occasional domestic travel within the Midwestern United States is required.

Language requirement

Fluency in both English and Japanese is mandatory for this position.

Additional information

• This opportunity offers exposure to a large-scale IT implementation project.
• There is a possibility of extension or conversion to a permanent role, depending on business requirements and mutual interest.

Responsibilities

• Keep project calendars, meetings, and schedules organized and up to date.
• Arrange both virtual and in-person project meetings.
• Draft meeting agendas, record minutes, and circulate follow-up materials.
• Handle meeting recordings and keep project files and records organized.
• Monitor action items and help maintain clear communication among stakeholders.
• Assist with document control, file organization, and project status reporting.
• Provide daily administrative support for IT implementation activities.
• Help make sure project tasks and communications are completed on time.

Requirements

• Excellent organizational and administrative capability.
• Strong written and verbal communication skills, along with good interpersonal skills.
• Ability to manage several priorities at once while maintaining accuracy and attention to detail.
• Professional, reliable, and proactive approach to work.
• Comfort working with cross-functional teams and a variety of stakeholders.
• Interest in technology or IT-related projects is strongly preferred.
• Prior experience supporting projects, project teams, or executive-level staff is an advantage.
• Working knowledge of Microsoft Office tools, including Outlook, Word, Excel, and PowerPoint.

Perks

• Opportunity to build experience on a major IT implementation program.
• Potential for assignment extension or permanent employment based on needs and fit.

Eligibility

Candidates should be able to work in a hybrid arrangement in Yonkers, NY, be available for a temporary engagement through May 2027, be open to occasional domestic travel, and have fluent English and Japanese language skills.

Education

Not specified.

Compensation details

Hourly pay is stated at $30 to $32 per hour.