People & Capability Coordinator - Recruitment

Role overview

Napier City Council is seeking a People & Capability Coordinator focused on recruitment to join its team on a fixed-term assignment through to June 2027. The role suits someone who enjoys a mix of customer service, recruitment support, people administration, problem-solving and hands-on support across HR activities.

You will be an important part of the People & Capability Team, supporting the employee journey from attraction and recruitment through onboarding and offboarding. The role involves partnering with hiring managers and other Council staff to keep people processes running smoothly and to ensure compliance with employment legislation, employment agreements and internal policies.

This position calls for strong attention to detail, a practical mindset and the ability to keep systems, records and documentation accurate and current. You will also help coordinate information across the organisation to create a positive experience for new starters and support efficient, compliant people processes.

Key duties

• Manage recruitment and selection activities from start to finish across the organisation.
• Assist hiring managers with campaigns, job advertising, interview coordination, offer preparation and onboarding.
• Prepare employment agreements, variation letters and other people-related documents.
• Coordinate onboarding, employment changes and exit processes across the employee lifecycle.
• Provide initial advice to managers and employees on people procedures, policies and related processes.
• Apply employment agreements, collective agreements, policies and procedures to everyday people matters.
• Use employment law and HR best practice to support sound and compliant outcomes.
• Keep employee records, HR systems and compliance information accurate and up to date.
• Assist with reporting, workforce planning and process improvement work.
• Work as a collaborative member of the People & Capability Team and provide support across a range of people activities as needed.
• Develop trusted working relationships and deliver high-quality customer service across the organisation.

About you

The ideal person has experience as an HR Coordinator, Recruitment Coordinator or similar administrator working across the employee lifecycle. You should be comfortable handling a busy workload, building relationships and providing helpful, practical support to others.

Strong accuracy, confidence with documentation and record keeping, and the ability to juggle competing priorities are important. You should also be able to interpret employment agreements and compliance requirements, and use good judgement to decide when to resolve an issue yourself and when to escalate it.

Requirements

• A relevant tertiary qualification, or equivalent experience, plus at least 3 years of experience in HR, recruitment or people coordination.
• Experience supporting recruitment, onboarding and employee lifecycle processes, including preparing employment documentation and maintaining accurate records.
• Well-developed communication, organisation and customer service abilities, with the capacity to manage multiple priorities and build trusted relationships.
• Working knowledge of New Zealand employment legislation, employment agreements and HR compliance requirements.
• Confidence using Microsoft Office and HR systems, with strong accuracy and attention to detail.
• A proactive, solution-oriented approach and a willingness to learn, collaborate and contribute to the wider People & Capability team.

Perks and benefits

• Employee Assistance Program (OCP).
• Quarterly values awards, birthday vouchers and a social club.
• Annual free flu vaccinations.
• Ka Awatea Cultural Wānanga and NCC Kapa Haka.
• Te Reo Māori language classes.

Workplace and offer details

Napier City Council describes itself as a collaborative and supportive workplace that values innovation, continuous improvement and excellent customer service. The role offers a varied environment where no two days are the same, and it is positioned as a strong learning opportunity for someone starting or building a career in HR.

This is a fixed-term role running until June 2027. The successful candidate will work 40 hours per week, Monday to Friday, and be based in Napier's CBD.

The annual salary package is between NZD 66,223 and NZD 74,013, including KiwiSaver, with the final offer depending on skills and experience.

Additional information

Napier City Council is an equal opportunity employer that values diversity and aims to make its hiring process fair and accessible. Applicants from all backgrounds are welcome, and support or adjustments can be provided during the application or interview process.

The organisation's work is supported by strong partnerships with Mana Whenua and Iwi through its Māori Partnerships team, Te Waka Rangapū, which helps build cultural capability through education and training.

Pre-employment checks are required before joining, including criminal background checks. Some roles may also require health screening and drug and alcohol testing. Employees may also be asked to assist with Civil Defence emergencies when the community needs support.

The employer notes that applications may be reviewed as they are received and the role may close once the right candidate is found.

Applicants are directed to the Napier City Council Careers website for the full job description.