Payroll Specialist

About Aramya

Aramya is a prominent fashion and lifestyle company with a monthly net merchandise value exceeding 100 crore rupees. Backed by prominent investors such as Accel and Z47, Aramya aims to develop beloved brands that allow people to express their individuality. Their portfolio includes Aramya for daily wear, Tavira by Aramya for festive attire, and an upcoming brand launching in the second half of 2026. Currently, they operate 14 retail stores primarily in Bengaluru, with expansion plans targeting Hyderabad, Chennai, Pune, Ahmedabad, and Mumbai.

Role Overview

The Payroll Specialist role involves complete ownership of Aramya's monthly payroll cycle. The objective is to guarantee absolute accuracy, full compliance, and timely execution for every employee each month. The expected standard is zero errors with adherence to deadlines. The role entails managing the end-to-end payroll process, ensuring alignment with Indian statutory regulations including PF, ESI, Professional Tax, Labour Welfare Fund, Gratuity, and the Bonus Act. This position serves as the primary point of contact for employees inquiring about salary-related matters.

Key Responsibilities

• Execute end-to-end monthly payroll processing covering attendance, leaves, overtime, incentives, and deductions.
• Maintain comprehensive payroll master data including new joiners, employee exits, salary changes, department transfers, and promotions.
• Ensure timely disbursement of salaries, full and final settlements, and reimbursements; coordinate with banking partners for payment processing.
• Address employee queries regarding salaries, tax deductions, payslips, and Form 16 documentation.
• Manage statutory compliance by overseeing timely remittances and filings for EPF, ESI, Professional Tax, Labour Welfare Fund, Gratuity, and Bonus Act.
• Calculate and reconcile TDS on salaries; collaborate with Finance for Form 16 issuance, quarterly TDS filings, and year-end calculations.
• Keep updated with changes in labor laws and tax regulations, adjusting processes accordingly.
• Prepare payroll MIS, headcount cost reporting, salary registers, and variance analyses.
• Support internal and statutory audits by providing detailed reconciliations and documentation.
• Coordinate with HRMS and payroll software vendors for system enhancements, data accuracy, and automation improvements.
• Maintain strict internal controls, uphold confidentiality of payroll data, and ensure robust payroll governance.

Qualifications & Skills

• 3 to 6 years of experience managing payroll for moderately large employee bases (500+ employees).
• Bachelor's degree in Commerce, Business Administration, Human Resources, or related fields; MBA or PGDM with HR or Finance specialization preferred.
• Comprehensive knowledge of Indian payroll laws including PF, ESI, Professional Tax, Labour Welfare Fund, Gratuity, and Bonus Act.
• Proficiency with payroll or HRMS systems such as Keka, Darwinbox, GreytHR, SAP, or ADP.
• Advanced expertise in Microsoft Excel including use of VLOOKUP, pivot tables, and complex formulas for reporting and reconciliations.
• Exceptional attention to detail in adherence to strict monthly deadlines, with a focus on error-free payroll management.
• Uncompromised integrity and confidentiality in managing sensitive employee information.
• Additional advantage for candidates experienced with payroll processes for 1,000+ employees.