Part-Time Administrative Assistant

Job Overview

Join a dynamic professional services firm as a Part-Time Administrative Assistant working fully remotely. This contract role offers a flexible schedule of 10 to 20 hours per week, with the possibility of extension into a longer-term position as the company grows. Ideal candidates have prior experience supporting teams in tax, accounting, bookkeeping, or financial services.

Key Responsibilities

• Manage daily administrative tasks and coordinate workflow activities
• Serve as a liaison with clients to ensure timely documentation, follow-ups, and meeting deadlines
• Systematically organize and maintain digital files and client records
• Monitor client assignments, invoices, and administrative responsibilities
• Assist with onboarding new clients and preparing engagement documentation
• Oversee shared mailing lists and prioritize incoming inquiries
• Contribute to improving administrative workflows and procedures
• Provide general administrative assistance as required

Qualifications and Skills

• More than three years of administrative experience in tax, accounting, bookkeeping, CPA, or related financial service environments
• Exceptional organizational and time management capabilities
• Reliability and strong follow-through in managing tasks independently
• Excellent communication skills, both written and verbal
• Comfortable using technology and quickly adopting new software tools
• Proactive, team-driven approach with flexibility to assist as needed

Why This Role Is Great

• Fully remote work environment
• Flexible working hours tailored to your schedule
• Part-time engagement of approximately 10 to 20 hours weekly, with some scope for extra hours during peak periods
• Contract position with an undetermined end date
• Opportunity for transition into a longer-term role aligned with the firm’s growth
• Direct collaboration with an approachable and supportive owner who values trust and teamwork
• Contribute meaningfully within a small, tightly-knit team