Operations Coordinator - B2B SaaS ERP

About the Role

TurningPoint Systems seeks a seasoned and self-motivated Operations Coordinator to manage the financial and administrative functions integral to our organization. This part-time position requires a commitment of 20 hours weekly with a preference for core working hours between 10:00 AM and 2:00 PM ET, Monday to Friday, though scheduling flexibility can be discussed during the interview process. You will report directly to the CEO while being responsible for the stewardship of financial systems, vendor relations, payroll oversight, and light administration of operational platforms. The role offers immediate 401(k) participation with an employer Safe Harbor match – a notable benefit for part-time employment.

Key Responsibilities

• Oversee accounts receivable/payable, invoicing, collections, and reconcile payments using QuickBooks Online Advanced.
• Handle monthly accounting close tasks including account reconciliation, accrual processing, and preparation of CPA inputs to meet deadlines.
• Maintain weekly financial tracking workbooks and manage vendor payments via Brex and banking coordination.
• Support payroll processing in Gusto, monitor tax correspondence, and coordinate benefits such as 401(k) plans.
• Conduct quality assurance and deployment of marketing campaigns using HubSpot, including data hygiene and integration monitoring.
• Manage customer billing cycles, renewal processes, and respond to related inquiries.
• Administer enterprise systems daily, including password management, cloud storage platforms, communication tools, and insurance policy tracking.
• Provide weekly reporting on activity logs, cash flow, revenue status, and upcoming priorities to executive leadership.

Required Qualifications

• Minimum of 3 years in bookkeeping or accounting operations.
• Proficient daily user of QuickBooks Online Advanced.
• Direct experience with Gusto payroll processing, tax filings, and benefits management.
• Working knowledge of HubSpot CRM and Marketing Hub for campaign QA and list management.
• Intermediate skills with Excel or Google Sheets including pivot tables and multi-sheet workbooks.
• Ability to work independently in a fully remote setting with excellent attention to detail and adherence to deadlines.

Preferred Attributes

• Familiarity with Brex or similar AP automation platforms.
• Background in SaaS, B2B software, or subscription billing industries.
• Experience supporting financial month-end close processes in small companies.
• Residency in the Southeastern United States is preferred.

Training Provided

Onboarding will include training on internal tools such as StopWatch, 1Password, Dropbox/OneDrive, PhonePower, Adobe Express, Google Business Profile, and workflows integrating HubSpot, QuickBooks Online, and Gusto.

Compensation and Benefits

• Hourly rate of $30 for 20 hours per week.
• Part-time W-2, Non-Exempt classification with flexible scheduling preferred 10 AM – 2 PM ET, Monday through Friday.
• Paid holidays at 4 hours each per observed company holiday.
• Pro-rated PTO and sick time based on the part-time schedule subject to policy.
• 401(k) plan enrollment with Safe Harbor match effective from the first day of employment; employer matches 100% on first 1% and 50% on the next 5% of pay, up to 3.5%.
• Workers' compensation in accordance with Georgia state law.

Additional Terms

• Position classified as part-time at 20 hours per week.
• Employment at-will with a 30-day notice period required from either party.
• Start date on or after June 8, 2026, with applications accepted until August 31, 2026.
• No health, dental, or vision insurance benefits are provided due to part-time status under 30 hours/week.

Selection Process

• Initial resume and application screening.
• 30-minute video interview with the CEO.
• Scenario-based working interview lasting 45 to 60 minutes.
• Reference checks from relevant supervisors and peers.
• Completion of onboarding documentation including tax and employment forms.

Application Instructions

Submit applications by June 19, 2026. Include detailed experience with QuickBooks Online Advanced, Gusto, and HubSpot specifying duration and usage depth, as well as current availability and preferred schedule. Candidates without proficiency in QuickBooks Online will not be considered. TurningPoint Systems is an equal opportunity employer committed to an equitable hiring process.