Office & Team Assistant (Part-Time)

Company Overview

paretos is a leading AI-powered decision intelligence platform enabling data-driven decisions across entire organizations. Its user-friendly, no-programming interface allows business users to analyze complex data, predict future scenarios, and determine optimal actions without prior data science knowledge.

The company values inclusiveness and equal opportunities, embracing a culture inspired by the principles of GUNG HO — combining rewarding work, shared goal ownership, and mutual encouragement. paretos takes pride in bringing together passionate, high-performing, and caring people from diverse genders, cultures, backgrounds, and perspectives. Together, they form the heart of the company, driving success daily. The mix of remote work with regular on-site gatherings supports strong team spirit and culture. Candidates who live in the Rhine-Neckar area or are open to relocation are encouraged to apply. The role involves about 20 hours per week, with flexibility to discuss exact part-time hours.

Key Responsibilities

• Manage scheduling, travel bookings, chasing missing hotel invoices, and verifying colleagues’ expense reports to ensure flawless documentation.
• Provide administrative and organizational assistance to the CEO and CTO, handling tasks ranging from major projects to small details with equal importance.
• Coordinate IT procurement and device management to maintain proper team equipment.
• Oversee office facilities to create a welcoming and functional environment.
• Organize events including team days onsite, HackyDays, and external sessions to transform coordination into memorable experiences.
• Ensure availability of coffee, snacks, and essential supplies proactively.
• Offer reliable support to Finance and HR administrative teams as needed.
• Handle postal matters, small administrative tasks, and proper tax-compliant documentation of events and team gatherings like the Breakfast Club.
• Continuously digitalize tasks and utilize AI tools to enhance work efficiency.

Required Qualifications

• Previous experience in a similar capacity such as assistant, office management, or hospitality roles.
• Strong organizational skills, reliability, and ability to maintain oversight when managing multiple concurrent demands.
• A proactive and hands-on approach with dedication to completing tasks thoroughly without repeated prompting.
• Presence in Heidelberg at least three days weekly, as onsite engagement is essential.
• Clear and courteous communication skills in both German and English to engage with an international team.
• Interest in joining a growing AI startup and comfort within a dynamic, enjoyable work environment.

Benefits

• Opportunity to practice and showcase barista abilities while enjoying excellent coffee at the office, with potential recognition at the annual Christmas party.
• Join a motivated and skilled team of paretoneers eager to achieve success while having fun.
• Regular professionally organized and fun team events both virtually and in person.
• Provision of necessary hardware and equipment to maximize productivity without limitations.
• Support for continuous learning through sessions and onsite activities.
• Flexible working hours allowing personal optimization of work-life balance.
• A monthly budget of 60 € for personal use, including memberships, transport, or shopping vouchers.
• Allowance for bringing dogs to the office as part of the paretos Dog Club initiative.

Additional Information

paretos emphasizes continuous enhancement of employee benefits to foster a pleasant and supportive workplace. Candidates are encouraged to apply even if they do not meet every requirement fully, provided they show motivation to learn and align with the company's ethos. The recruitment process uses AI tools for initial sorting but final hiring decisions are made by humans.

If you are ready to become the dependable heart of this vibrant office and contribute to transforming AI-driven decision-making, we warmly welcome your application.