Office and Admin Assistant

About Orama Solutions

Orama Solutions is a rapidly expanding Go-to-Market recruitment specialist dedicated to helping tech companies assemble exceptional GTM teams. Collaborating with venture-backed startups and scaling organizations, we focus on identifying, cultivating, and deploying talent crucial to success. Our approach is ambitious, pragmatic, and deeply aligned with our clients' objectives.

Role Overview

We are seeking an Office and Admin Assistant to support our UK-based Operations and Leadership teams. This dynamic position in a fast-paced, developing business offers a direct hand in driving leadership effectiveness.

Key Duties

• Manage complex diary and calendar scheduling across multiple time zones, handling meeting bookings, rescheduling, and communications with internal and external parties.
• Oversee daily office operations, including facilities, supply procurement, equipment ordering, vendor relationships, workspace setup, IT onboarding/offboarding, maintenance coordination with facilities providers.
• Coordinate travel arrangements for team members and executives, including flights, accommodation, and ground transportation; assist with organizing company events, team offsites, client entertainment, and event logistics to ensure seamless execution.
• Provide comprehensive administrative support such as document and correspondence management, assisting with the preparation of presentations for clients and candidates, and maintaining confidentiality with discretion.

Candidate Profile

• Curious and intelligent with a quick learning ability and a desire to understand operational processes, demonstrating ownership and collaborative spirit.
• Exceptional organisational skills with careful attention to detail.
• Strong written and verbal communication proficiency.
• Comfortable using Google Docs, scheduling tools, and adaptable to learning new software.
• Capable of managing multiple tasks simultaneously, meeting deadlines, and adjusting flexibly as demands change.
• Proactive approach, identifying issues early and proposing effective solutions.
• Trustworthy and professional in handling sensitive information.
• Interested in business operations and what drives company success, even without prior recruitment experience.

Preferred Qualifications

• Familiarity with Slack, Google Workspace, or similar collaborative platforms.
• Experience in recruitment, technology, or Go-to-Market environments.
• Exposure to supporting teams across multiple locations or time zones.

Benefits and Opportunities

• Work closely with leadership and gain comprehensive insight into Orama's operations, with opportunity to contribute ideas.
• Potential for career growth, with the possibility to expand into broader operations and business support roles.
• Competitive remuneration and benefits including flexible working arrangements, a professional development budget, and pension scheme.
• A supportive team culture that values the impact of operations professionals.
• Hybrid workplace flexibility with access to a well-appointed London office alongside remote work options.