Office Administrator

Role Overview

We are looking for a diligent, assertive, and exceptionally organised Office Administrator to manage daily administrative tasks ensuring the smooth functioning of the client's office environment. This crucial position offers clear potential for expanded responsibilities as the business grows.

Key Responsibilities

• Oversee general office administration to maintain an efficient and well-organized workspace.
• Serve as the initial point of contact for office inquiries, visitors, and supplier communication.
• Manage ordering, stock control, and upkeep of relationships with suppliers.
• Maintain both digital and physical filing systems and control documentation.
• Provide support for scheduling and managing diaries for meetings, including preparation of rooms and materials, plus follow-up tasks.
• Assist in employee onboarding administration such as workspace setup and document coordination.
• Coordinate travel and accommodation arrangements when required.
• Support finance tasks including invoice processing, purchase order tracking, and expense reporting, tailored to company needs.
• Maintain internal records, trackers, and logs to enhance operational transparency.
• Identify process inefficiencies in office functions and implement improvements.
• Offer on-demand administrative assistance across various teams.

Candidate Profile

• Self-motivated individual who proactively anticipates needs and manages tasks independently.
• Confident and assertive communicator capable of respectfully challenging and driving actions to completion.
• Highly organized with keen attention to detail and ability to manage multiple tasks simultaneously.
• Calmness under pressure and a solutions-oriented mindset suitable for a fast-paced work environment.
• Trustworthy and discreet when handling confidential information.
• Skilled in managing diverse stakeholders across functions and seniority levels.
• Experience in office administration, coordination, or administrative support roles.
• Proficient in Microsoft Office suite, including Outlook, Word, Excel, and Teams; quick to learn new systems and tools.
• Excellent verbal and written communication skills.
• Ability to meet competing deadlines while maintaining accuracy and quality of work.
• Beneficial experience in managing suppliers, office operations, or facilities tasks.

Additional Information

The role is based in County Mayo, Ireland, and requires onsite work. Gi Group Holdings Recruitment Limited acts as the employment agency for this vacancy. The company is actively involved in promoting diversity and inclusivity, including Menopause in Business, Neurodiversity in Business, Disability Confident, Armed Forces Covenant, Racial Equality, and Age Friendly Employer initiatives.

For candidate privacy, applications will be managed following the company's privacy policies.