Office Administrator / Receptionist

About VT Markets

VT Markets is an award-winning, multi-asset brokerage firm beloved by more than 3 million traders across over 160 countries, employing 450 staff and expanding. Since its founding in 2015, VT Markets has aimed to make trading accessible to all by offering a dynamic trading platform supporting over 1000 instruments, featuring ultra-low spreads and rapid execution, to empower traders worldwide in securing their financial future.

Role Summary

We are recruiting a well-organized and proactive Office Administrator/Receptionist to maintain seamless daily office operations. This position serves as the primary contact point for visitors and clients, while also managing administrative duties, light bookkeeping, petty cash, travel arrangements, supplier relations, and miscellaneous office tasks.

Key Responsibilities

• Warmly welcome and assist visitors, clients, and employees.
• Manage incoming communication through phone lines, email, and mail efficiently.
• Oversee petty cash management and handle simple bookkeeping tasks including expense records and reconciliation.
• Organize travel bookings, visas, and accommodations for staff as necessary.
• Maintain office inventory, ensuring timely supply restocking and upkeep of equipment.
• Coordinate with suppliers, service providers, and contractors to ensure uninterrupted office functionality.
• Provide administrative support to human resources and management including documentation and filing.
• Ensure the office environment remains tidy, orderly, and efficient.
• Assist with additional projects and tasks as delegated by management.

Candidate Profile

• Possess a bachelor’s degree or diploma in Business Administration, Office Management, or similar area preferred.
• Have a minimum of three years experience in office administration, reception, or equivalent positions.
• Familiarity with basic bookkeeping principles and cash handling is required.
• Exhibit excellent organizational skills with strong multitasking ability and attention to detail.
• Proficient with Microsoft Office suite (Word, Excel, Outlook).
• Demonstrate strong communication and interpersonal skills.
• Capable of working independently and collaboratively within teams.
• Maintain a professional attitude and positive demeanor.

Additional Information

VT Markets, officially partnering with Newcastle United F.C., fosters a culture of transparent performance assessment and collaborative innovation. The environment promotes personal and professional growth aiming for leadership in the global finance industry with a diverse workforce spread over 15 countries.

Recruitment Process

• Initial screening interview with talent acquisition.
• Subsequent interview with the hiring manager.