Office Administrator

About the Role

Beacon Partnerships, a consortium of Christian charities in New Zealand dedicated to supporting Christian leaders and ministries across the Asia-Pacific region, seeks a resourceful and organised Office Administrator. This full-time, remote position based in Auckland requires a committed individual skilled in administration and comfortable working within a Christian organisational environment. Your role will encompass facilitating smooth operations, supporting meetings and boards, handling donor administration, communications, and ministry support systems.

Key Responsibilities

• Deliver exceptional administrative services by managing organisational systems, maintaining records, scheduling appointments, handling correspondence, and preparing documentation.
• Organise weekly team meetings alternating between virtual sessions via Microsoft Teams and in-person gatherings at cafés or private homes; handle logistics for team and board meetings including creating agendas, preparing materials, securing venues, and arranging catering when necessary.
• Assist the Executive Director with managing their diary, preparing for meetings, and following up on actions.
• Maintain and update the Customer Relationship Management (CRM) system; support communication efforts, fundraising administration, and generate precise reports.
• Coordinate logistics and hospitality for board members and events involving donors, ensuring the smooth setup of venues, materials, refreshments, and delivering an excellent guest experience.
• Support board meetings and associated events by preparing in advance, taking accurate minutes, tracking action items, and managing coordination effectively.

Candidate Profile

• Exceptionally organised and reliable, capable of handling multiple competing tasks attentively.
• Effective and professional communicator with a keen eye for accuracy and detail.
• Demonstrated experience in administration related to board support, minute taking, scheduling logistics, and assisting executive leadership.
• Comfortable collaborating with churches, Christian community leaders, donors, and faith-based organisations.
• Proficient in using Microsoft Teams and CRM platforms such as Blackbaud’s eTapestry, with the ability to enhance workflows utilizing AI tools.
• Driven by meaningful work, exhibiting initiative and sound judgment to strengthen systems, relationships, fundraising, and communications.