Office Administrator

About the Role

We are looking for an efficient and proactive Office Administrator to oversee daily office functions and guarantee smooth business operations. The successful candidate will be responsible for managing office administration, inventory control, courier logistics, basic accounting tasks, and banking procedures, all while upholding professionalism and precision.

Primary Responsibilities

• Oversee daily office activities to ensure an organized and effective work environment.
• Maintain and organize office records, documentation, and administrative files efficiently.
• Liaise with vendors, service providers, and internal departments to meet office needs.
• Manage purchasing of office supplies to ensure timely stock replenishment.

Inventory Management

• Keep detailed records of office assets, stationery, and consumables.
• Regularly monitor inventory amounts and coordinate procurement as necessary.
• Track the issuance and return of office equipment and materials.
• Conduct routine inventory audits and maintain comprehensive inventory reports.

Courier and Logistics Coordination

• Manage the coordination of both incoming and outgoing courier shipments.
• Keep accurate dispatch and delivery logs.
• Work closely with courier services to ensure punctual pickups and deliveries.

Accounting and Banking Assistance

• Provide support for basic accounting tasks such as managing invoices, bills, and payment records.
• Collaborate with the finance team for documentation and bookkeeping needs.
• Collect client cheques, handle deposits, and conduct routine banking transactions.
• Manage bank-related paperwork and assist with formalities as needed.
• Assist with petty cash oversight and maintain relevant records.

Qualifications

• Bachelor's degree in Commerce, Business Administration, or a related discipline.
• 3 to 6 years of experience in office administration, accounting support, or related roles.
• Basic understanding of accounting principles and financial recordkeeping.
• Proficiency with Microsoft Office Suite (Excel, Word, Outlook) and Google Workspace tools.
• Strong organization, multitasking ability, and attention to detail.
• Excellent communication skills, both written and verbal.
• High ethical standards, accuracy, and a sense of responsibility.