Office Administrator

About Trelleborg

Trelleborg is a global leader in engineered polymer solutions, serving diverse industries worldwide. The company's innovation and expertise in polymer engineering help enhance industry performance and drive progress that benefits humanity. Trelleborg Marine & Infrastructure builds enduring partnerships to deliver impactful long-term solutions.

Role Overview

The Office Administrator will oversee smooth, professional, and compliant operation of the Dubai office, providing high-quality administrative and coordination support for the IMEA region. This position acts as the main local contact for office management, travel, visa and immigration services, insurance coordination, vendor oversight, facilities support, and business administration activities. The role supports staff, management, visitors, and business partners to maintain an efficient and welcoming office environment.

Key Responsibilities

• Manage day-to-day office functions including equipment maintenance, supplies, records, vendor relationships, and facility upkeep.
• Coordinate local office services such as courier, logistics, IT support, repairs, and improvements.
• Arrange domestic and international travel for employees and visitors, including bookings and itinerary preparation, plus manage travel contracts.
• Administer UAE visa processes, renewal, permits, Emirates ID, and liaise with government and PRO providers to ensure compliance.
• Oversee employee medical insurance enrollment, renewals, coordination with providers, and benefits administration.
• Handle facilities management including access cards, parking, lease administration, workspace allocation, health and safety compliance, and office presentation.
• Process office-related expenses, purchase requests, invoicing, supplier payments, budget tracking, and related business administration.
• Organize meetings, workshops, leadership events, and engagement activities to enhance employee experience and visitor hospitality.
• Provide administrative support to the IMEA Regional Director and leadership team including calendar management and meeting preparation.
• Maintain corporate branding and professional office image aligned with the Trelleborg brand across signage, communications, and event materials.

Qualifications & Experience

• Bachelor’s degree in Business Administration, Office Management, Human Resources, Hospitality, or equivalent experience.
• Additional credentials in Office Management, HR coordination, or Hospitality are a plus.
• At least 5 years’ experience in office management, administration, HR, or executive support roles.
• Familiarity with UAE/JAFZA business and regulatory environment.
• Proficient in handling visa, immigration, travel, insurance, and vendor administration processes.
• Experience interacting with government authorities, PROs, and multinational teams is preferred.

Benefits & Work Environment

• Engaging and responsible role within a globally operating industrial company.
• Supportive atmosphere encouraging career growth and professional training.
• Family-friendly working environment equipped with modern technology.
• Competitive salary package including bonuses.
• Generous annual leave entitlement.
• Participation in social and charitable events.
• Flexible work environment with hybrid arrangements.

Diversity & Inclusion

Trelleborg values diversity and inclusivity, welcoming applicants from all backgrounds, gender identities, ages, religions, and abilities. The company encourages applications from all nationalities to foster innovation and a supportive workplace community.