MIS Officer - School Administration

About Ultra Point Establishment

Ultra Point Establishment specializes in human resources, assisting organizations in aligning talent acquisition with long-term success strategies. It delivers tailored recruitment, consulting, and workforce solutions designed to optimize HR functions for growing companies, offering practical tools and insights to support sustainable business growth.

Job Overview

We are looking for a meticulous and tech-savvy Management Information Systems (MIS) Officer to support our school administrative team. This role requires overseeing student information systems, managing precise record-keeping, and providing both administrative and technical assistance to ensure smooth school operations.

Key Responsibilities

• Operate and manage various educational and administrative platforms including Noor, Engage, LMS, MIS, SIS, Google Workspace, Microsoft 365, and Canva.
• Coordinate admission and student registration processes such as online enrollments and application handling.
• Ensure accuracy, confidentiality, and integrity of both physical and digital student records.
• Handle official school documentation like contracts, enrollment files, transcripts, certificates, and records for graduation.
• Update student personal and academic data across all authorized school systems.
• Monitor and log student attendance, absences, and tardiness using the Noor System and perform necessary communications regarding attendance.
• Prepare various reports including student progress, class lists, exam seating arrangements, attendance, and statistics.
• Manage documentation linked to school clubs, extracurricular activities, accreditations, and educational tools.
• Organize school trips by preparing documentation and securing all necessary approvals.
• Facilitate communication with parents about registration, required paperwork, record updates, medical forms, and other official paperwork.
• Maintain and organize shared digital filing systems for proper document control between departments.
• Support educational platforms through data migration, system upkeep, verification, and quality assurance.
• Prepare materials for graduation such as transcripts, certificates, graduation files, and related multimedia.
• Assist in event organization, parent meetings, orientation sessions, and other administrative projects.
• Support assessment programs (MAP, ABT, ETEC, IB) with scheduling, documentation, and technical coordination.
• Provide administrative and technical aid to staff including user training, conducting surveys, and documenting meetings, plus other operational responsibilities.

Qualifications & Requirements

• Possess a bachelor's degree in Management Information Systems, IT, Computer Science, Business Administration, or related discipline.
• Have a minimum of five years’ experience working within a K–12 school setting.
• Be highly knowledgeable with the Noor system and Student Information Systems (SIS).
• Demonstrate excellent skills with Microsoft 365 and Google Workspace.
• Experience using Learning Management Systems (LMS) and other educational software.
• Strong organizational aptitude and time management capabilities with acute attention to detail.
• Exceptional communication skills, both written and spoken, in English.
• Capacity to handle multiple tasks, work efficiently under pressure, and meet deadlines.
• Proficient in analytical thinking, problem-solving, and technical support functions.
• Capability to work independently and as part of a team while maintaining confidentiality and professionalism.