Mail Clerk

Position Overview and Candidate Requirements

This role requires eligibility to work in New York State and a minimum of a High School Diploma or equivalent. Candidates must have at least two years of customer service experience and two years of computer proficiency. Physical ability to stand, walk, bend, and perform manual tasks for up to three hours daily is essential, including safely lifting and moving items weighing up to 50 pounds.

Key Responsibilities

• Manage incoming and outgoing mail including USPS, overnight, certified, and electronic packages using departmental tracking systems.
• Prepare mailings and documents for distribution, operate mailing and folder/inserter machines, assist staff with mailing processes, and select appropriate mailing options.
• Maintain office inventory, coordinate supply orders and deliveries, and liaise with vendors to ensure smooth operations.
• Generate reports, maintain accurate records, track data, process requests, and submit maintenance work orders via departmental systems.
• Support Office Services and Facilities Management by coordinating with vendors, managing records retention, and handling assigned projects.
• Assist in maintaining office equipment such as copiers and printers, including basic troubleshooting and toner replacement.
• Oversee subordinate staff when assigned, complete required training, and support departmental functions as needed.
• Provide assistance with deliveries, office relocations, equipment installation, and other operational tasks as required.

Preferred Skills and Additional Information

• Ability to follow detailed instructions and work independently.
• This position is strictly in-office; telecommuting is not available.

Application Requirements

Candidates meeting the essential qualifications should submit a resume and cover letter.

Equal Employment Opportunity

Our company provides equal employment opportunities without regard to race, color, sex, gender identity or expression, religion, age, national origin, citizenship, disability, medical condition, family care status, marital status, domestic partner status, sexual orientation, genetic information, military/veteran status, or any other protected characteristic.