General Virtual Assistant (Sales, Marketing & Administration)

About The Role

We are seeking a highly organized and proactive General Virtual Assistant to aid in various sales, marketing, and administrative activities essential for smooth daily operations. The ideal candidate should be capable of multitasking effectively, communicating clearly, and achieving goals independently without constant oversight.

Key Responsibilities

Sales Assistance

• Support lead generation, outreach to prospects, and manage customer relationship management (CRM) systems.
• Draft proposals, quotes, and follow-up communications aimed at potential clients.
• Collaborate with the sales team to facilitate seamless onboarding of new customers.
• Monitor sales metrics and create weekly and monthly performance reports.

Marketing Support

• Assist in executing marketing initiatives through email campaigns, social media, and other platforms.
• Oversee content calendar management, posting schedules, and engagement analysis.
• Conduct fundamental market research along with competitor benchmarking.
• Update websites or online product listings with current offerings and content changes.

Administrative Tasks

• Manage appointment calendars, schedule meetings, and handle email communications.
• Generate reports, spreadsheets, and prepare presentation materials.
• Conduct basic bookkeeping duties including invoicing and tracking expenses.
• Organize digital files and ensure accurate record-keeping within shared drives or CRMs.

Candidate Requirements

• Minimum of two years proven experience as a Virtual Assistant or in a similar capacity.
• Background covering sales, marketing, and administrative support functions.
• High competency with Google Workspace, CRM tools such as HubSpot or Zoho, Canva, and social media scheduling applications.
• Excellent verbal and written communication prowess.
• Strong meticulousness with the ability to work autonomously.
• Adaptability to work across diverse time zones while efficiently managing multiple tasks.

Preferred Capabilities

• Experience using email marketing platforms like Mailchimp or Klaviyo.
• Familiarity with project management software such as Asana, ClickUp, or Trello.
• Skills in graphic design or content writing.
• Understanding of sales funnels and insight into digital marketing analytics.