Family Assistant

About the Role

We are seeking a dedicated Family Assistant who also serves as an Executive Assistant to support a senior family. The ideal individual naturally takes initiative and strives to simplify and enhance daily life for others. This position demands high organizational skills, technological proficiency, and a proactive attitude to maintain smooth household and executive operations at superior standards.

Primary Responsibilities

• Provide comprehensive executive support including calendar management, scheduling, and coordination of meetings and family engagements.
• Arrange travel plans, restaurant bookings, and necessary reservations.
• Handle email correspondence and daily administrative tasks efficiently.
• Perform research and assist with both personal and business-related projects.
• Prepare various documents, presentations, and spreadsheets as needed.
• Oversee follow-ups to ensure tasks compete meeting deadlines.
• Manage household administration such as organizing maintenance and repairs, supervising contractors and suppliers, and overseeing project execution.
• Maintain well-organized and up-to-date physical and digital filing systems for household documents and inventories.
• Support family logistics including appointments, errands, and special requests.
• Implement digital and organizational systems using Microsoft Office, Google Workspace, and Apple devices, looking for automation opportunities to streamline repetitive work.

Candidate Profile

• Must be highly trustworthy with strict confidentiality.
• Exceptionally organized and detail-focused.
• Proactive, capable of managing multiple priorities calmly and effectively.
• Technologically adept and quick to learn new systems.
• Strong communication skills with various professionals, contractors, and service providers.
• Flexible work hours, including occasional late hours to finish critical tasks.
• Willingness to take on duties beyond the outlined job role when necessary.

Preferred Experience

• At least 5 years of experience providing support to senior executives, entrepreneurs, or private families.
• Previous roles as Executive Assistant, Family Assistant, or Household Manager.
• Excellent verbal and written English skills.
• Outstanding professional references.

Additional Information

Serious candidates who meet the criteria are encouraged to send their resume and cover letter to the provided contact email. Only complete applications will be reviewed.