Executive Secretary (Reporting to CEO)

About the Company

Avensys Consulting is an established global IT professional services firm based in Singapore. Its services span enterprise solutions consulting, business intelligence, business process automation, and managed services. With more than ten years of success, the company has grown into a trusted provider in Singapore and supports clients across banking and financial services, insurance, information technology, healthcare, retail, and supply chain.

Role Overview

The organization is seeking an Office Manager / Secretary to work onsite in Khobar, Saudi Arabia, supporting the CEO directly.

Key Responsibilities

• Provide executive-level support to the CEO by managing the full schedule, including travel, meetings, and conferences, while also handling communication flow, attending selected meetings on the CEO’s behalf, and preparing accurate meeting notes.
• Prepare executive correspondence and manage confidential documents such as faxes, mail, and checks, while also assisting with presentations, hiring-related material, approvals, and general administrative work.
• Oversee day-to-day office administration by tracking supplies, ensuring equipment is working properly, and helping improve administrative processes and policies.
• Work closely with internal teams and external stakeholders, including Project, Procurement, Sales, Finance, and HR, to help keep workflows efficient and coordinated.

Required Background and Skills

• At least 3 years of experience supporting executives or senior leadership, with preference for experience in technology or other fast-paced environments.
• Strong capability in calendar coordination, document handling, and communication with stakeholders.
• A proactive mindset with the ability to anticipate needs, solve problems, and improve efficiency.

Offer and Benefits

The selected candidate will receive a competitive base salary along with attractive company benefits. The role also offers a collaborative work culture and opportunities for career advancement.

Application Notes

Candidates are expected to submit an updated CV in Microsoft Word format. All applications will be handled with strict confidentiality. The recruitment notice also mentions that personal data will be used only for recruitment purposes and in line with applicable data protection requirements and the company’s privacy policy. Consultant details provided in the source include the name Ahsan and Avensys Consulting Pte Ltd, EA Licence 12C5759.