Executive - Finance & Accounting

Job Overview

The role involves managing the daily financial and accounting activities at the Aviation Academy. Key duties include issuing invoices, handling accounts receivable, performing reconciliations, ensuring compliance with statutory regulations, generating financial reports, and coordinating with various stakeholders to maintain financial accuracy and regulatory adherence.

Primary Responsibilities

• Issue invoices for diverse training programs such as Dangerous Goods Regulations (DGR), Corporate Trainings (TNI), BFFC, AVSEC, Airport Operations & Cargo, and other aviation-related courses.
• Supervise and control corporate training receivables and track outstanding payments.
• Engage with training partners, sponsors, and stakeholders to ensure prompt payment collections.
• Develop and maintain accounts receivable aging reports to monitor overdue payments.
• Maintain accurate and timely accounting entries using ERP or accounting software.
• Manage journal entries, receipts, payments, accruals, and adjustments consistently.
• Ensure bookkeeping aligns with accounting standards and organizational policies.
• Validate supporting documentation and confirm appropriate account classifications.
• Assist with month-end, quarter-end, and year-end financial closing processes.
• Support the Finance Manager with daily operational tasks.
• Conduct regular bank reconciliations, including matching student fee collections to bank statements and records.
• Reconcile accounts related to customers, corporate training, vendors, and general ledger, addressing discrepancies timely.
• Prepare monthly management information system (MIS) reports covering revenue, collection status, receivables, profitability, and cash flow.
• Generate financial analyses based on training programs, centers, and business units.
• Track budget usage and report any significant deviations.
• Provide financial insights and data to aid decision-making by management.
• Create financial presentations and reports for managerial review.
• Interact externally with companies for invoice-related communication, and internally collaborate with various training units and departments.

Qualifications & Experience

• Graduate or postgraduate degree in Commerce or an MBA qualification.
• 4 to 5 years of relevant experience in finance and accounting roles.

Competencies

• Strong focus on execution and delivering results.
• Effective interpersonal skills and teamwork abilities.
• Proficient problem-solving and analytical thinking.
• Good planning and decision-making capabilities.
• Personal effectiveness with strong stakeholder orientation.
• Networking skills and capacity building aptitude.
• Strategic thinking and social awareness.
• Entrepreneurial mindset.
• Practical knowledge of accounts receivable and payable management.
• Proficiency with financial systems and software.