Executive Assistant

About the Organization

Our client is an innovative international non-profit financial organization committed to making a global impact. They seek a dedicated Executive Assistant to provide high-level support to the Chair and Vice Chair based in Frankfurt.

Role Overview

This position offers a diverse and unique opportunity for an experienced Executive Assistant to manage the workload, schedules, and travel arrangements of two technical directors within an international environment. The role involves coordinating diaries across various time zones, organizing international and domestic travel logistics, scheduling meetings, handling expense processing, and acting as a liaison with internal team members and external stakeholders.

Key Responsibilities

• Managing diaries efficiently over multiple time zones.
• Coordinating and booking international and local travel, including transport and accommodations.
• Scheduling and organizing meetings effectively.
• Processing and overseeing expense reports.
• Communicating with internal staff and a broad range of external stakeholders.
• Performing administrative duties as the need arises.

Required Skills and Experience

• Proven track record as an Executive Assistant or in a similar capacity within a fast-paced, international context.
• Fluent German language skills are mandatory; proficiency in English is highly advantageous.
• Strong integrity and a professional demeanor.
• Resourcefulness and proactive problem-solving capabilities to manage conflicting demands.
• Excellent verbal and written communication skills.
• Ability to collaborate effectively with colleagues and stakeholders at all organizational levels, both face-to-face and remotely.
• Competence with Microsoft Office suite (Outlook, Word, Excel, PowerPoint) and Adobe Reader is essential; familiarity with iOS is a plus.

Additional Information

• This is a 12-month fixed-term contract with the possibility of extension.
• The position is based in Frankfurt with a hybrid working model.
• Salary range between €50,000 and €55,000, dependent on experience.