Executive Assistant to Chief Technology Officer

About Cleerly

Cleerly is an innovative healthcare company transforming the diagnosis, treatment, and monitoring of heart disease. Founded in 2017 by a distinguished cardiologist, the company has rapidly expanded, supported by over $300 million in recent funding rounds. Cleerly operates primarily remotely, with office locations in Denver, New York, Dallas, and Lisbon. Their AI-based diagnostic solutions set a new standard in cardiac care by comprehensively quantifying atherosclerosis to better predict heart attack risk.

Role Overview

The Executive Assistant to the CTO will play a pivotal role in supporting and coordinating the growth of Cleerly's global Technology, R&D, and AI teams focused on delivering FDA-cleared clinical AI products. This position requires balancing operational, administrative, and communications tasks to ensure the CTO's priorities and the organization's objectives are efficiently met.

Key Responsibilities

• Manage the CTO’s calendar to resolve scheduling conflicts and prioritize technical meetings, product milestones, and strategic sessions aligned with company goals.
• Coordinate and document key technical meetings, capturing outcomes and follow-up actions.
• Support administrative duties for the CTO including complex travel arrangements, expense reports, social media management, and correspondence.
• Maintain confidentiality around sensitive information such as product roadmaps and intellectual property.
• Serve as the main point of contact for inquiries directed to the CTO and filter communication regarding vendors, finance updates, and R&D priorities.
• Prepare high-level executive materials including board technical updates and internal communications for transparency and alignment.
• Facilitate collaboration between the CTO, executive peers, and cross-functional teams across clinical, regulatory, and commercial domains.
• Organize and support high-level meetings and onsite events to align technical priorities and strategies.
• Establish and improve operational workflows to increase efficiency across product development and technology teams.
• Oversee office operations in Denver headquarters two days per week to foster a collaborative environment.

Candidate Qualifications

• 3 to 5 years of experience supporting C-level executives in fast-paced, high-growth settings, preferably within software engineering, R&D, or medical technology.
• Strong expertise managing complex schedules and organizational communications, with enthusiasm for leveraging AI and automation tools.
• Proficiency with Google Workspace or Microsoft 365 and familiarity with project management tools such as Jira, Asana, or SmartSheet.
• Ability to comprehend and synthesize technical concepts and data to aid in bridging executive strategy and engineering execution.
• Emotional intelligence for navigating sensitive technology discussions and confidential company information.
• Excellent written and verbal communication skills, skilled in drafting polished documents and presentations reflecting the CTO’s perspective.
• Self-driven and adaptable in a dynamic technical environment, anticipating needs proactively.
• Flexibility to occasionally work late hours, across time zones, and be on call during weekends for urgent matters.

Compensation and Benefits

The salary is variable based on geographic location and candidate experience. Candidates in high-cost U.S. areas are offered salaries in the mid to upper range, while others may receive mid to lower-range compensation. The position includes a base salary between $90,000 and $100,000 annually, with a 10% target bonus, totaling $99,000 to $110,000 in total target compensation. Additional benefits include stock options, paid benefits, and employee perks.

Core Values

• Humility: Embrace servant leadership.
• Excellence: Strive for impactful world-class results.
• Accountability: Commit to delivering on promises and expect the same from others.
• Remarkable: Innovate with significant influence.
• Teamwork: Collaborate to achieve success together.

Additional Information

Cleerly embraces diversity and encourages applicants to apply even if they do not meet every qualification fully, valuing varied experiences. The company is an equal opportunity employer and complies with all legal and regulatory standards. Travel is occasionally required for team meetings and collaborative efforts. The Executive Assistant will be based primarily remotely with required presence in the Denver office two days per week.