Executive Assistant to CEO

About FaciTech

FaciTech Pty Ltd is a pioneering Australian technology company specialising in advanced AI-driven robotics solutions through a Robotics-as-a-Service platform. With rapid expansion in domestic and global markets, FaciTech is seeking a highly skilled Executive Assistant to directly support the Chief Executive Officer (CEO).

Role Overview

This position offers a unique opportunity to be a trusted business partner to the CEO, playing a key role in strategic decision-making, corporate governance, commercial growth, investor relations, and international business development. The successful candidate will operate in a dynamic, fast-paced entrepreneurial environment, providing comprehensive high-level support and ensuring executive effectiveness.

Key Duties and Responsibilities

• Deliver confidential executive assistance including managing complex diaries, prioritising communications, and arranging domestic and international travel logistics such as visas and accommodation.
• Prepare and manage executive correspondence, reports, briefing documents, and meeting materials.
• Coordinate and follow up on executive meetings, ensuring action items and strategic initiatives progress efficiently.
• Organise Board and Executive Leadership meetings, compile governance documents, prepare Board packs and minutes, and maintain governance records and compliance registers.
• Assist with corporate governance reporting, compliance, and strategic workshops.
• Support the CEO in commercial activities by conducting market and competitor research, analysing financial and industry data, preparing strategic summaries and presentations, and collaborating with external advisers on investment and capital raising processes.
• Create polished executive presentations, dashboards, and reports for Board, investors, and strategic planning sessions.
• Develop and maintain strong relationships with Board members, investors, government officials, professional advisers, and international partners across multiple time zones.
• Represent the Executive Office with utmost professionalism, discretion, and confidentiality.

Candidate Profile and Essential Skills

• Proven extensive experience supporting CEOs or C-suite executives, including Board and corporate governance support.
• Strong expertise in preparing Board papers, governance documentation, and accurately recording meeting minutes.
• Exceptional stakeholder management skills capable of engaging senior executives and external bodies.
• Excellent organisational aptitude with the capacity to manage multiple priorities and complex scheduling.
• High commercial awareness and sound business judgment.
• Proficient in research, data analysis, and producing executive reports and strategic recommendations.
• Experience in gathering and coordinating data for business plans, information memorandums, and investment proposals is highly valued.
• Advanced skills in Microsoft Office 365 applications, particularly Outlook, Word, Excel, and PowerPoint, with an emphasis on executive presentations.
• Impeccable confidentiality, professionalism, attention to detail, and follow-through.
• Holder of a current Australian driver's license and willing to undertake domestic and international travel.

Highly Preferred Experience

• Background in corporate governance, Board administration, or Chief of Staff roles.
• Insight into investor relations, corporate finance, capital raising, and business strategy.
• Experience working with high-growth technology firms, scale-ups, or sectors such as healthcare, aged care, professional services, or manufacturing.
• Collaboration with external accounting, legal, or corporate advisory teams and international business partnerships.
• Mandarin language skills considered an advantage though not mandatory.

Compensation and Benefits

• Competitive annual remuneration of $120,000 plus superannuation.
• Direct engagement with CEO and executive leadership team.
• Opportunity to advance an innovative technology company with ambitious global growth plans.
• Exposure to strategic decision-making, governance, commercial projects, investor engagement, and business development.
• Frequent opportunities for domestic and international travel.
• Support for professional development and career growth.
• A collaborative and entrepreneurial workplace culture that recognises contributions.

Application Process

Interested candidates must submit a current resume along with a cover letter specifying relevant experience and motivation to join FaciTech. All applications will be handled confidentially. FaciTech values diversity, inclusion, and innovation as an equal opportunity employer.