Executive Assistant

About the Role

This is an opportunity to join a growing construction business as an Executive Assistant supporting the President and Vice President. The position calls for someone highly organized, comfortable with technology, and able to make sound decisions while working independently in a busy, project-centered setting.

In this role, you will act as a true extension of executive leadership by keeping priorities organized, coordinating schedules, managing office operations, and reviewing large amounts of information so the leadership team can stay focused on construction projects and business results. You will also partner with the project management team to support marketing operations. This is an in-office role based at 17121 West Road, Suite 201, Houston, TX 77095.

Responsibilities

• Coordinate and keep aligned the calendars of the President and Vice President, including meetings, site visits, and travel arrangements.
• Organize executive priorities and deadlines, keeping action items and follow-ups updated in Asana.
• Monitor due dates, check in with internal teams, and help ensure important items are completed on schedule.
• Carefully review and interpret a high volume of materials such as emails, reports, schedules, budgets, proposals, and contracts.
• Distill important points and decisions into clear summaries, often sharing them verbally over the phone while the President is away at job sites.
• Arrange office supply purchases and coordinate services such as cleaning staff and outside vendors.
• Oversee ordering and coordination of office furniture and equipment when needed.
• Draft executive summaries, tracking tools, and reports using Microsoft Office applications including Outlook, Excel, Word, and PowerPoint.
• Serve as a communication bridge between executive leadership and project managers, superintendents, estimators, and office personnel.
• Handle sensitive information with discretion and maintain a professional standard at all times.
• Support marketing operations in coordination with the project management team.

Requirements

• Demonstrated background as an Executive Assistant or in a comparable senior administrative position.
• Strong command of Microsoft Office tools, especially Outlook, Excel, Word, and PowerPoint.
• Advanced familiarity with Asana for managing tasks, priorities, and deadlines.
• Strong capability in digital marketing software, copywriting, drone work, and photography.
• Excellent organization and time-management abilities.
• Strong reading comprehension and analytical ability, with a talent for quickly summarizing complex information.
• Clear verbal communication skills, particularly for phone updates and briefings.
• Ability to adapt to changing priorities in a fast-moving construction or project-driven environment.
• Preferred: experience in construction, engineering, real estate development, or a related field.
• Preferred: familiarity with construction terms, job-site processes, and project schedules.
• Preferred: experience reviewing contracts, budgets, or operational reports.

Success in This Role

• Executive priorities remain organized, visible, and completed on time.
• Calendars stay efficient with few conflicts or last-minute disruptions.
• Leadership receives concise and accurate updates while on job sites.
• Office operations and vendor coordination run smoothly without needing executive oversight.

Additional Information

This is a full-time, on-site position in Houston, TX. The role is based at 17121 West Road, Suite 201, Houston, TX 77095.