Executive Assistant (On-Site, Central London)

About the Opportunity

A rapidly expanding, venture-funded technology company is experiencing a phase of commercial growth and seeks an experienced Executive Assistant to partner closely with the CEO. The role involves providing structure, organization, and proactive support in a dynamic executive environment. This hands-on position demands being a trusted operational associate who manages executive administration and communication independently while fostering strong in-person collaboration.

This engagement starts as a contract with potential for extension depending on business demands.

Key Details

• Location: Central London office (initially)
• Start Date: Expected August 2026
• Working Hours: Approximately 150 hours monthly
• Time Zone: GMT
• Contract Type: Independent Contractor, with possibility to become permanent

Primary Responsibilities

• Fully manage the executive's email inbox by organizing, prioritizing, and responding as appropriate
• Oversee a dynamic calendar; schedule meetings and safeguard executive time
• Prepare weekly priorities, meeting agendas, and briefing documents
• Handle professional communications on the executive's behalf
• Support outreach and sales engagement efforts via LinkedIn
• Coordinate travel plans, meetings, and related logistics
• Ensure follow-up on tasks to prevent any oversight
• Deliver high-quality administrative assistance across business functions
• Build a strong, trusted partnership with the CEO through regular, in-person collaboration

Candidate Requirements

• Extensive experience supporting founders, CEOs, or senior leaders as an Executive Assistant
• A committed career Executive Assistant who thrives in executive administration
• Proactive ownership of responsibilities without needing constant direction
• Exceptional organizational skills and meticulous attention to detail
• Excellent verbal and written communication abilities
• Adept at managing high-volume email inboxes and complex scheduling conflicts
• Capable of prioritizing competing demands within a fast-paced setting
• Resourceful, proactive, and solution-oriented mindset
• Located within commuting range of Central London and willing to work on-site initially
• Comfortable working during GMT business hours

Preferred Extras

• Experience supporting executives in high-growth tech or venture-backed firms
• Familiarity with utilizing LinkedIn for executive outreach or business development
• Strong proficiency with modern productivity and collaboration tools

Working Style and Benefits

The ideal candidate enjoys streamlining complexity and creating order, is forward-thinking, well-prepared, anticipates executives’ needs, and takes initiative confidently. Building trust through consistent face-to-face interaction, especially during onboarding, is essential.

Additional Information

This role is designed for seasoned Executive Assistants pursuing a long-term career in executive support. It is not suited for those looking to transition into Chief of Staff, strategic leadership roles, or those wanting fully remote work from the start.