Executive Administrative Assistant - Risk Division

About Moody's Corporation

Moody's Corporation stands as a global authority in credit ratings, financial research, and risk evaluation. The company is dedicated to promoting clarity and integrity within financial markets, enabling organizations, investors, and governmental bodies to make well-informed decisions. By utilizing cutting-edge analytics, innovative technology, and a skilled team, Moody's transforms complex risks into avenues for durable progress. Emphasizing diversity, inclusion, and ethical application of technologies such as artificial intelligence, Moody's maintains its leadership and trust within the industry.

Role Overview

This opportunity invites qualified candidates to join Moody's Risk team as an Executive Administrative Support professional. The role involves delivering high-level administrative assistance to the Chief Risk Officer and senior leadership members within the Corporate Risk and Resilience division. Core duties encompass managing intricate calendars, arranging comprehensive domestic and global travel schedules, and creating detailed travel plans. Serving as the central liaison for both internal personnel and external contacts, the role ensures smooth coordination of executive activities. Additionally, the position supports organizing events, fostering team engagement initiatives, and cross-departmental collaboration to enhance workplace productivity. Embracing AI technologies such as Microsoft Copilot, the role advances workflow efficiency by automating routine responsibilities while adhering to standards of responsible AI usage.

Key Responsibilities

• Deliver full-spectrum executive support to the Chief Risk Officer and senior risk executives, including thorough calendar and travel management.
• Proactively anticipate leadership needs, manage detailed tasks independently, streamline processes, and boost team efficiency.
• Arrange and coordinate meetings, prepare agendas for one-on-one discussions, document meeting outcomes, and oversee logistical details.
• Act as the primary communications point for internal and external stakeholders, managing correspondence flow and ensuring prompt follow-ups.
• Support the planning and execution of various events such as workshops, offsite meetings, Town Halls, and activities that encourage team collaboration.
• Maintain and update key departmental documentation, organizational charts, shared drives, and internal resources to guarantee accuracy and easy accessibility.
• Collaborate with multiple teams including Finance, HR, Legal, and Facilities to assist with office operations and vendor relations.
• Leverage AI tools, notably Microsoft Copilot, to draft communications, summarize meetings, automate recurring tasks, and enhance overall efficiency while respecting responsible AI principles.
• Handle expense reporting, office supply management, technology requisitions, and contribute to budgeting activities for the Risk leadership group.
• Identify and implement process improvements aimed at optimizing administrative workflows and organizational effectiveness.

Qualifications and Skills

• Demonstrated experience providing executive-level administrative support including managing complex calendars and travel arrangements.
• Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and collaboration software.
• Strong organizational abilities and capacity to multitask effectively in a fast-paced environment.
• Excellent communication and interpersonal skills to engage comfortably with stakeholders at all organizational levels.
• High level of discretion, sound judgment, and independence in handling sensitive information.
• Experience contributing to event planning, team engagement, and budget coordination is advantageous.
• Familiarity with artificial intelligence concepts and practical use of AI tools to improve administrative workflows.
• Commitment to ethical and responsible use of AI technologies, maintaining confidentiality and integrity.

Employee Benefits

Moody's extends a robust benefits package supporting employees' health, wellbeing, and career advancement. Eligible employees enjoy medical, dental, and vision insurance, parental leave, paid time off, and company-contributed 401(k) plans. Life, disability, and accident coverage are available alongside tuition reimbursement programs. The organization promotes work-life balance and provides resources for ongoing learning and growth. Moody's inclusive culture values diversity and innovation, offering a rewarding environment for professionals seeking impactful careers.

Equal Opportunity Statement

Moody's Corporation is dedicated to equal opportunity employment and an inclusive workplace. All qualified candidates will be considered without regard to factors such as race, gender, age, religion, national origin, disability status, veteran status, sexual orientation, gender identity or expression, or other legally protected characteristics. The company provides reasonable accommodations for applicants with disabilities or sincerely held religious beliefs upon request, ensuring a fair and accessible hiring process for all.