Board Affairs Specialist

Role overview

This position sits within the Legal department at the HQ office in Riyadh. It is focused on strengthening corporate governance by coordinating Board and Committee activities, preparing polished meeting materials, keeping records accurate and secure, and ensuring that all board-related processes align with internal policies and regulatory obligations. The role also serves as a communication bridge between Board members and executive leadership, helping board operations run smoothly and efficiently.

Meeting coordination and logistics

• Plan and organize meetings for the Board of Directors and its committees, including scheduling and logistical follow-up.
• Prepare agendas and supporting briefing packs, then circulate them to board members ahead of each meeting.
• Capture detailed and reliable minutes for board and committee meetings, while keeping official logs of discussions and action points.

Minutes, records, and follow-up

• Produce clear, accurate, and legally sound minutes that faithfully document what was discussed and decided.
• Oversee the official filing system for board records, resolutions, and minutes in both physical and digital formats, with strong attention to security and confidentiality.
• Monitor the progress of board decisions and assigned actions with executive management until completion.

Governance, compliance, and stakeholder support

• Support adherence to the company’s bylaws, governance framework, internal policies, and relevant local regulations in all board and committee activities.
• Serve as a dependable contact person for board members, handling inquiries, supporting new member onboarding, and coordinating formal communications.
• Work with Finance to manage and track board remuneration, allowances, and expense processing in line with company policy.

Confidentiality and information control

• Maintain a secure, orderly archive of board documents, resolutions, and sensitive corporate records.
• Protect the confidentiality of board discussions, decisions, and all related information at all times.

Requirements

• At least 3 years of experience in Board Affairs.
• Strong professional fluency in Arabic and English, including reading, writing, and speaking.
• Bachelor’s degree in Law, LLB, or a business-related field.