Archive Administrator

Job Overview

The Archive Administrator is responsible for ensuring records and documents are managed in an organized, secure, and efficient manner. This role involves implementing approved archiving systems, facilitating prompt retrieval, maintaining strict confidentiality, and assisting in enhancing archiving processes to boost organizational efficiency and compliance.

Key Responsibilities

• Collect, sort, and categorize files and records meticulously following the approved filing system.
• Archive documents both in physical and electronic formats using designated systems.
• Retrieve files as requested and provide them to the appropriate departments.
• Maintain confidentiality and safeguard the security of all records.
• Prepare and submit regular reports detailing archiving activities and retrievals.
• Contribute to the continuous improvement of archiving procedures and systems.

Qualifications and Skills

• Minimum educational requirement: High school diploma or equivalent.
• Preferred: Diploma in Archival Studies or a Bachelor’s degree in Information Management, Library Science, Archival Studies, or a related discipline.
• Experience range: 0 to 1 year in the relevant field.
• Strong organizational capabilities and keen attention to detail.
• Ability to work independently or collaboratively within a team environment.
• Technical proficiency in database management and digital archiving platforms.
• Effective communication skills.
• Awareness of traditional and digital archiving systems, as well as knowledge of applicable laws, preservation standards, and professional ethics.

Additional Information

Applicants are encouraged to submit their applications before the closing date of 27/07/2026 to be considered for this position.