Administrative Assistant

About the Role

We are seeking a detail-oriented and proactive Administrative Assistant to strengthen our Recruitment Team. This position plays a vital role in supporting the recruitment process by managing administrative tasks and ensuring seamless coordination.

Key Responsibilities

• Oversee and update recruitment documentation such as job advertisements, candidate CVs, and interview reviews.
• Support the onboarding process, guaranteeing completion of all necessary paperwork and orientation sessions for new employees.
• Maintain precise and current data within the applicant tracking system.
• Compile and circulate recruitment reports and key metrics to assist in informed decision-making.
• Coordinate with recruiters and hiring managers to facilitate a smooth recruitment experience.
• Assist in organizing recruitment activities including job fairs and open house events.
• Provide general administrative assistance to the Recruitment Team, including correspondence management and responding to inquiries.
• Offer personal assistant support to the Recruitment Manager by managing emails, preparing documentation, and safeguarding sensitive information.

Qualifications and Requirements

• Bachelor's degree in Human Resources, Business Administration, or a related discipline.
• Demonstrated experience in an administrative or coordination capacity, ideally within recruitment or HR settings.
• Exceptional organizational and multitasking abilities coupled with a keen eye for detail.
• Proficiency with Microsoft Office applications (Word, Excel, PowerPoint); familiarity with applicant tracking systems is advantageous.
• Strong written and verbal communication skills.
• Capacity to perform efficiently under pressure while maintaining confidentiality.
• Initiative-driven mindset with excellent customer service skills.