Administrative Assistant

About the Role

Weave Living, a leading specialist in the Asia-Pacific living sector, offers thoughtfully designed rental accommodation and community-focused experiences. We are seeking a proactive, detail-oriented Administrative Assistant in Singapore to support finance, HR operations, and office administration. This role suits a well-organized individual passionate about facilitating smooth daily operations across multiple business areas within a growing company.

Key Responsibilities

• Help prepare and issue invoices accurately and promptly.
• Support tenant billing processes ensuring timely invoice delivery.
• Track payment status and follow up on accounts receivable matters.
• Assist with vendor invoice handling and payment administration.
• Post job advertisements on recruitment platforms and company channels.
• Schedule interviews and manage candidate communications.
• Support onboarding processes, including document collection and arranging employee orientation.
• Maintain organized, confidential employee records and HR files.
• Track employee leave, probation periods, and other key information.
• Assist in HR initiatives, employee engagement, and internal communications.
• Coordinate training registrations and learning activities when needed.
• Manage inventory of office supplies and coordinate purchasing efforts.
• Liaise with building management, vendors, and service providers for office upkeep.
• Arrange meeting room bookings and office facility needs.
• Organize company events, team gatherings, celebrations, and engagement activities.
• Provide support for travel, accommodation, and logistics as required.
• Maintain office filing systems and administrative records meticulously.
• Ensure an organized, welcoming, and operationally efficient office environment.

Qualifications & Experience

• Diploma or Degree in Business Administration, Finance, Accounting, Human Resources, or related field.
• Between 2 to 5 years of experience in administrative support, finance assistance, office administration, or HR coordination.
• Fresh graduates with substantial internship experience are also encouraged to apply.

Skills & Competencies

• Exceptional attention to detail and accuracy.
• Excellent organizational and time management abilities.
• Discretion in handling confidential information.
• Proficiency with Microsoft Office, especially Excel, Word, and PowerPoint.
• Comfortable using finance, HR, and administrative software systems.
• Strong interpersonal and communication skills.
• Ability to multitask and work independently in a dynamic setting.
• Positive, proactive, and service-driven attitude.

Additional Information

Applicants are requested to mention their notice period availability and expected salary in their application.