Personal Assistant

About the Role

We are seeking a seasoned Personal Executive Assistant to support a distinguished executive during his transition from an active C-suite role to a portfolio involving board positions, advising roles, travel, and personal commitments. This role demands a high level of trust and professionalism, as it involves managing multifaceted personal and professional schedules, travel arrangements, household management, and family needs. The work can be performed flexibly and remotely but requires availability for in-person assistance as necessary for meetings and other local duties in San Francisco.

Responsibilities

• Provide comprehensive personal and executive assistance maintaining utmost professionalism and confidentiality.
• Arrange complex domestic and international travel logistics, including flights, accommodations, transports, and adapting to last-minute changes.
• Manage calendars, appointments, meetings, reservations, coordinating between multiple personal and professional commitments.
• Oversee household operations, including vendor and service provider coordination, security matters, and special projects.
• Maintain and organize confidential records, documents, accounts, and administrative systems.
• Coordinate medical, dental, and other personal appointments.
• Support family-related requests such as event planning, gift management, reservations, shopping, and lifestyle duties.
• Monitor and track action items, deadlines, and projects to ensure their smooth completion.
• Act as a reliable liaison between advisors, vendors, service providers, and other key contacts.
• Anticipate the executive’s needs proactively and address any issues promptly and thoroughly.
• Handle urgent and time-sensitive requests with professionalism and urgency.

Qualifications

• Minimum of 10 years’ experience in roles such as Executive Assistant, Personal Assistant, Chief of Staff, or Family Office supporting senior-level individuals.
• Extensive background supporting C-suite executives, founders, board members, or prominent individuals.
• Demonstrated success managing complex travel itineraries, calendars, personal affairs, and administrative workflows.
• Exceptional organizational skills and precision in detail orientation.
• Strong discretion and ability to manage highly confidential and sensitive information.
• Excellent communication and relationship management capabilities.
• Highly dependable, resourceful, and responsive with an independent working style.
• Ability to adapt quickly, manage changing priorities while maintaining composure.
• Advanced proficiency with Microsoft Office, Google Workspace, and travel planning tools.

Additional Information

This position is a contract-to-hire opportunity with an initial contract period of approximately 3 months. The typical weekly work schedule ranges between 20 to 32 hours with flexibility as demands arise. Candidates must be prepared for occasional work beyond conventional business hours due to travel or urgent matters and must operate with the highest level of confidentiality and discretion. This is an essential role that transcends typical administrative tasks, enabling the executive to focus on professional and personal responsibilities by effectively managing their complex commitments.

Location: San Francisco, CA. Remote work is possible, but in-person presence is required as needed for specific tasks.

Compensation: $75 per hour.