Payroll Manager (UK & EU)

About the Position

We are seeking a dedicated Payroll Manager to become the leading expert responsible for managing all payroll operations at Vintage.com. This role covers complete ownership of UK payroll processing, alongside a significant role liaising with international payroll teams, especially in the EU, with scope for overseeing payroll as the business grows into new territories.

The role demands a hands-on approach focused on delivering precision, strong organisational systems, and fostering effective collaboration with Finance, HR, and Operations departments to ensure payroll operations are compliant, punctual, and seamless for all employees.

Key Responsibilities

• Take full control of monthly UK payroll, guaranteeing accuracy and timely completion without errors.
• Manage coordination and communication with outsourced payroll providers, particularly in the Netherlands.
• Maintain up-to-date payroll policies, documentation, and internal controls to pass all audits.
• Oversee statutory payment processing and ensure full compliance with UK legislation (SMP, SPP, SSP).
• Lead payroll setup, vendor onboarding, and process development for new countries entering the payroll scope.
• Collaborate with Finance to reconcile payroll journals and support variance analysis.
• Respond timely and clearly to employee payroll queries.
• Continuously identify and implement improvements to payroll procedures and workflows.
• Monitor and track payroll changes, risks, and dependencies consistently.

Key Skills and Expertise

• Minimum 5 years of hands-on experience managing payroll, with in-depth knowledge of UK and EU payroll regulations and statutory compliance.
• Certified Payroll Professional ideally CIPP qualified at full member level or higher.
• Proficient with payroll platforms, HRIS systems, and advanced Microsoft Excel skills.
• Exceptional attention to detail, strong numerical accuracy, and organised approach.
• Excellent communication skills enabling effective stakeholder management.
• A proactive and solution-oriented mindset with enthusiasm for refining payroll operations end-to-end.

Additional Information

• Employment Type: Full-time
• Location: Vintage.com offices in Morley, Leeds, UK
• Salary Range: £55,000 to £62,000 annually
• Relevant departments: Finance, HR, Operations collaboration