Office Manager

About the Role

XNET IT PTY LTD operates in New Zealand as a registered overseas company since 2020 and is a technology-focused organization seeking an enthusiastic Office Manager. This is a full-time position requiring 32 hours per week, combining remote work with on-site duties.

Key Responsibilities

• Oversee and manage daily administrative functions across various locations and remote settings.
• Supervise administrative and support personnel by assigning tasks, monitoring their performance, and offering necessary training.
• Coordinate interdepartmental communication between sales, procurement, and distribution to ensure meeting deadlines and targets.
• Plan and track resource allocation, which includes IT equipment, site support, and office supplies procurement.
• Maintain accurate inventory records, monitor IT equipment stock, and provide regular reporting.
• Manage essential documentation such as invoicing, purchase orders, and supplier records, ensuring accuracy and adherence to compliance standards.
• Collaborate with external vendors, service providers, and logistics partners to facilitate smooth order fulfillment and distribution processes.
• Assist directors and senior managers with administrative and operational duties.
• Conduct onboarding processes and orientation for new hires.
• Prepare and deliver routine reports covering purchasing, distribution, and administrative key performance indicators.
• Develop and enhance office systems, policies, and workflows that enhance both virtual and physical workplace efficiency.
• Ensure workplace compliance with health and safety protocols and promote a cooperative and efficient workplace culture.

Qualifications and Skills

• Possession of a Master's degree in management or an equivalent qualification in business administration or management.
• Proven experience in office administration, management, and staff oversight.
• Strong business coordination skills within supply chain or service industries.
• Excellent organizational, leadership, and interpersonal communication abilities.
• Proficiency in advanced Microsoft Office applications, data entry, and database management.

Employment Details

This role is full-time for 32 hours per week, involving flexible arrangements between working remotely and on-site.

Application Process

Qualified applicants should submit their resumes to the company's email address.