Office Assistant Executive

Job Summary

We are seeking a highly organized and proactive Executive Assistant / Office Coordinator to provide comprehensive support to senior management. This role involves managing daily administrative tasks, coordinating office operations, and ensuring smooth communication within the organization and with external parties.

Key Responsibilities

• Oversee and manage executive calendars, scheduling appointments, and coordinating meetings.
• Facilitate meeting follow-ups and diligently track action items, particularly with the sales team.
• Provide essential support for daily office administration and operational functions.
• Maintain and update customer relationship management (CRM) records, ensuring the integrity and completeness of data.
• Generate reports, prepare presentations, and document meeting minutes as needed.
• Liaise effectively with various internal departments and external stakeholders.

Requirements

• A minimum of 1.5 years of professional experience in an Executive Assistant, Office Coordinator, or a comparable administrative position.
• Demonstrated experience in office administration, proficient calendar management, and effective meeting coordination.
• Familiarity with CRM platforms such as Salesforce, Zoho, HubSpot, or similar systems.
• Exceptional organizational, communication, and multitasking capabilities.
• Proficiency in using Microsoft Office Suite applications.

Additional Information

Location: Deira, Dubai

Work Schedule: Monday to Saturday