Office Administrator

About the Role

We are seeking a proactive and service-oriented Office Administrator to join our Berlin office and support the Business Development team. This position plays a key role in ensuring smooth daily office operations and providing operational assistance to the organization. You will be the primary point of contact for colleagues, customers, partners, and service providers, collaborating closely with our Hamburg office and international colleagues, especially within our Norwegian organization.

Key Responsibilities

• Oversee daily management and organization of the Berlin office to ensure efficient, professional operations in close partnership with the Hamburg office.
• Serve as the main contact for office-related queries and coordinate with external vendors and service providers.
• Manage incoming mail, including digitizing documents, filing, and distributing them appropriately.
• Coordinate procurement of office supplies and oversee administrative purchasing processes.
• Provide broad administrative and operational support throughout the organization.
• Assist the Business Development team with various administrative and organizational tasks.
• Organize and coordinate company events such as customer meetings, trade shows, conferences, and internal gatherings.
• Support marketing efforts by assisting with campaigns and communications activities.
• Maintain and update corporate presentations, sales materials, and other documentation.
• Assist with CRM processes and ensure accurate maintenance of customer data.
• Collaborate across international teams and stakeholders throughout KONGSBERG.

Qualifications & Experience

• Completed commercial/vocational training or a relevant degree; equivalent professional experience is also acceptable.
• Several years of experience in office assistance, office management, or a related administrative role.
• Excellent proficiency with Microsoft 365 and contemporary digital collaboration platforms.
• Fluency in German and English, both written and verbal.
• Experience in an international business environment is highly desirable.
• Familiarity with defense, security, public procurement, or government sectors is a plus.

Personal Attributes

• Proactive, self-motivated, and solutions-driven approach to work.
• Outstanding organizational skills paired with a strong customer service orientation.
• Ability to prioritize and manage multiple tasks efficiently in a fast-paced setting.
• Strong communication and interpersonal abilities at all organizational levels.
• Hands-on mentality and readiness to take responsibility for assigned duties.
• Capability to develop and maintain trustful relationships with internal and external partners.
• Understanding of international organizational structures and related business workflows.

Why Join Us?

KONGSBERG offers a collaborative working culture rooted in Norwegian traditions, combined with cutting-edge technology and committed colleagues. Our workplace is safe, inspiring, and values determination, innovation, reliability, and teamwork. Join us to contribute to exciting future-oriented solutions within an international environment.

Additional Information

• Job type: Permanent, Full-time
• Location: Berlin, Germany
• Application deadline: August 16, 2026