Logistics Expediting Assistant

Position Overview

The Logistics Expediting Assistant (Freight) is a key member of the company's logistics team based in Doha, Qatar, responsible for ensuring timely and efficient delivery of materials that support marine operations. This role involves managing coordination between internal teams and external partners to meet operational deadlines in a fast-paced environment.

Key Responsibilities

• Communicate and coordinate shipment and delivery schedules with the Inventory Warehousing & Logistics team, suppliers, marine procurement, fleet stakeholders, 4PL logistics vendors, and destination vessel agents.
• Develop and maintain strong relationships with 4PL logistics service providers while negotiating favorable delivery terms.
• Monitor shipment progress from suppliers to final destinations including company warehouses and vessel agents, optimizing transport routes for cost efficiency and reduced transit time.
• Review logistics vendor invoices and ensure all required supporting documents such as proof of delivery and shipping paperwork are in order.
• Process logistics vendor invoices via the SAP LE Module accurately and timely.
• Identify and promptly resolve any discrepancies or issues related to shipments or deliveries, collaborating across teams to prevent future occurrences.
• Serve as the main contact point for shipment status updates and inquiries, professionally addressing customer concerns related to shipment fulfillment.
• Assist with preparation of shipping-related documentation including invoices and packing lists, and provide administrative support including data entry and filing.
• Maintain accurate records of all marine logistics activities, including purchase orders, vendor invoices, and shipping documents.
• Compile regular performance reports on 4PL logistics vendors, highlighting key metrics and improvement opportunities.
• Occasionally visit ports or shipping facilities as required and remain flexible to work overtime or weekends based on shipment schedules or urgent issues.

Qualifications

• Bachelor's degree or diploma in logistics, supply chain management, business administration, or a related discipline.
• Proven experience of 3 to 5 years in freight forwarding or logistics expediting positions.
• Competent in Microsoft Office suite including Excel, Word, and Outlook.
• Knowledge of logistics purchase order management software or SAP ERP systems is beneficial.
• Ability to work well within multicultural and diverse team settings.