Executive Assistant

Role Overview

This part-time position as an Executive Assistant is based in Abu Dhabi, offering a hybrid working schedule with an option to work remotely occasionally. The role entails providing comprehensive administrative and executive support tailored to efficiently manage executives' daily schedules and responsibilities.

Primary Responsibilities

• Oversee calendar management and arrange meetings for executives.
• Coordinate travel logistics and support event-related engagement organization.
• Prepare, process, and reconcile expense reports with meticulous attention.
• Maintain administrative records, handle correspondence, and follow up on crucial tasks promptly.
• Assist with document preparation, meeting minutes, and coordinate logistical arrangements for the Qatar Gas & Energy Show.
• Maintain clear and consistent communication with internal stakeholders, external partners, and vendors.
• Ensure confidentiality and uphold professionalism in all communications and task execution.

Candidate Qualifications

• Proven experience in executive assistant duties including calendar and meeting management.
• Ability to accurately handle and reconcile expense reports.
• Excellent verbal and written communication skills across various stakeholder levels.
• Skilled in general administrative tasks such as document handling and scheduling.
• Proficient with MS Office or similar productivity software and basic collaboration platforms.
• Strong organizational skills with effective time management to juggle multiple responsibilities in a fast-paced setting.
• High discretion when managing sensitive and confidential information.
• Prior experience assisting executives in event management or the energy industry is beneficial.
• Diploma, degree in Business Administration, Management, or equivalent practical experience is preferred.