Executive Assistant

About Sonder

Sonder works to help people feel protected, supported, and capable of performing at their best, no matter where they are. The company is changing how workplace health, safety, and wellbeing are delivered by combining technology with human expertise. Its mobile platform offers round-the-clock support through safety, medical, and mental health professionals, with immediate assistance available when members need it most. In urgent situations, Sonder also provides in-person help to manage time-sensitive incidents.

Using live insights, Sonder helps organisations take proactive action toward safer and healthier workplaces, with measurable business impact. Founded in 2017, the company has grown quickly and now operates across Australia, New Zealand, and the UK. It is backed by Seek and Blackbird and continues to expand its partnerships with corporations, educational institutions, and government agencies.

Sonder supports over 1,000,000 members across multiple countries and has a team of more than 200 people, supported by an extensive on-the-ground response network.

About the Role

The Executive Assistant will be a trusted partner to the CEO, helping manage time, priorities, and day-to-day operations with efficiency and professionalism. The role also supports the broader Executive Team by handling important coordination tasks and reducing administrative workload so leaders can focus on strategic work.

This position calls for someone with extensive experience supporting senior executives, strong attention to detail, and the ability to remain calm in high-pressure situations. You should be highly skilled in Google Workspace, confident creating polished board-level presentations, and comfortable using modern tools, including AI, to improve speed and quality of output.

Key Responsibilities

• Oversee and improve complex scheduling across the CEO and Executive Team, making sure competing priorities are handled well.
• Arrange important meetings, board meetings, investor discussions, and external appointments with accuracy and care.
• Prepare, refine, and polish executive messages, reports, and board-ready presentations to a very high standard.
• Spot issues early, fix calendar clashes, and simplify processes to improve executive productivity.
• Organise domestic and international travel as well as events, ensuring all logistics and itineraries run smoothly.
• Use digital tools and AI-assisted workflows to speed up research, automate routine tasks, and produce strong, data-informed work.
• Handle confidential matters with complete discretion and professionalism.
• Support the CEO with personal as well as professional coordination needs, ensuring both are managed smoothly.

Requirements

• At least 10 years of experience supporting C-suite leaders, with strong capability in calendar management, executive communication, and board interaction.
• Demonstrated experience assisting CEOs and senior leaders with both professional and personal support, while maintaining care and confidentiality.
• Experience providing coordination and operational support to executive teams.
• Advanced ability with Google Workspace, PowerPoint, and modern productivity tools, along with practical use of AI tools to improve efficiency and output quality.
• Excellent written and spoken communication skills, with the ability to produce concise, persuasive material for boards, investors, and external stakeholders.
• A proactive, problem-solving approach that anticipates needs, spots opportunities for improvement, and acts without waiting to be prompted.
• Strong resilience and adaptability, with the ability to stay composed when priorities shift quickly.
• A collaborative and trusted working style, with sound judgment for handling sensitive information and complex situations.
• A growth mindset, self-motivation, and a strong commitment to high-quality work.
• Comfort working in a fast-paced, dynamic environment aligned with Sonder's values.

Perks and Benefits

• Hybrid and flexible work setup with a balance of office collaboration and work-from-home flexibility.
• Free access for employees and their families to the Sonder app with 24/7 support.
• Paid parental leave: 12 weeks for primary carers and 4 weeks for secondary carers, plus primary carers return to work at 80% for the first 3 months at full pay.
• 2 days of study leave for professional development.
• Employee Share Option Plan (ESOP).
• Salary packaging and novated leasing.
• $250 each year to spend on wellbeing support.
• Free coffee.
• Dog-friendly office at Sydney HQ.
• 2 days of volunteer leave per year.

Additional Information

Sonder encourages applications from people of all ages, abilities, cultural backgrounds, gender identities, sexual orientations, and religious beliefs. The company strongly welcomes Aboriginal and Torres Strait Islander peoples to apply. Hiring decisions are based on merit, capability, and fit for the role.

Because of the nature of the industry, all employees must complete a National Police Check and a Working With Children Check.