Executive Assistant for Amazon Music Directors

Role Overview

Amazon Music is looking for a motivated and detail-oriented Executive Assistant to provide dedicated support to two Directors. This position involves collaborating closely with the existing EA team to support a globally distributed organization. The ideal candidate will excel at managing complex calendars, coordinating travel, organizing events, planning large internal meetings, supporting leadership engagements, and liaising in external interactions.

Key Responsibilities

• Manage multi-location, multi-time zone calendars with diplomacy and discretion.
• Organize both internal and external meetings including reserving spaces, setting up AV equipment, distributing documents, and tracking attendance.
• Coordinate domestic and international travel plans and itineraries.
• Oversee expense report preparation and submission processes.
• Monitor key project deliverables and ensure pending tasks are followed up on.
• Assist in creating presentations by gathering, formatting, and compiling various data and visuals.
• Communicate effectively with internal stakeholders, peers, external vendors, and professionals within the music industry.
• Plan and facilitate team activities including staff meetings, organizational all-hands, fireside chats, off-sites, and other events.
• Promote and sustain creative team traditions to foster a positive and motivated culture.
• Work closely with leadership, key business units, and fellow Executive Assistants to deliver comprehensive organizational support.
• Occasionally travel to support team off-sites and events as necessary.

About Amazon Music

Amazon Music offers a unique audio experience connecting fans, artists, and creators through personalized playlists, exclusive podcasts, live concerts, and artist merchandise. The service caters to various listener tiers, from Prime members with shuffle mode access and premium podcasts, to Amazon Music Unlimited subscribers who enjoy on-demand access to over 100 million songs including HD and spatial audio. This opportunity enables you to shape how Amazon Music engages with its global audience of fans and creators.

Required Qualifications

• Minimum of 2 years professional or military experience.
• Proven expertise managing executive-level calendars.
• Experience organizing domestic and international travel.
• Proficiency with Microsoft Office suite and related applications.
• Ability to work a full 40-hour week, including overtime if needed.

Preferred Skills

• Demonstrated experience in comprehensive project management.
• Strong analytical, organizational, communication, and interpersonal skills.
• High integrity and ability to handle sensitive information with discretion.
• Capacity to operate effectively with minimal supervision.

Diversity and Inclusion

Amazon Music is an equal opportunity employer committed to fostering diversity. The company embraces fair chance hiring ordinances and provides support for applicants requiring accommodations during the recruitment process.

Compensation and Benefits

The position offers a base hourly wage between $25 and $38 depending on experience and location. The compensation package includes signing bonuses, restricted stock units (RSUs), and comprehensive benefits such as medical, dental, vision insurance, life insurance options, employee assistance programs, 401(k) matching, paid leave, and family planning support.

Location

This full-time role is based onsite in San Francisco, California.

Additional Information

Applicants located in Los Angeles County should be aware that the role requires adherence to safety protocols, stress management, respectful communication, and compliance with local laws including consideration of criminal history per fair chance ordinances.