Executive Assistant / Business Operations Coordinator

Role Overview

This Executive Assistant position, based out of Austin, TX with a remote-first approach, is crucial for supporting the company’s growth during its scaling phase. The ideal candidate is highly self-directed, resourceful, and willing to go the extra mile to ensure tasks and projects are fully completed without supervision.

Key Responsibilities

• Take full responsibility for projects or commitments from initiation to completion, ensuring no follow-up is needed or tasks are left undone.
• Assist the CEO by managing an extensive and dynamic range of activities, enabling leadership to concentrate on strategic growth initiatives.
• Manage relationships and communications with operational vendors and business platforms such as HR providers, Paychex, and Zoho, ensuring accounts are current and issues are addressed promptly.
• Oversee onboarding processes for new hires, including guiding them through enrollment for benefits and payroll setup to ensure smooth integration.
• Arrange and coordinate meetings and calls among leadership members while preparing and updating agendas to maintain organizational flow.
• Handle financial administrative tasks including expense report submissions and corporate purchasing procedures.
• Maintain active and updated company presence on social media platforms.
• Support company events and run errands as needed to facilitate daily operations.

Candidate Requirements

• Demonstrate strong problem-solving skills by independently researching and testing solutions before seeking help, and present potential solutions when escalation is necessary.
• Exhibit a strong sense of urgency by promptly completing tasks and ensuring no assignments remain unresolved.
• Be proficient in using modern web and mobile applications and quickly adapt to new software; possess thorough knowledge of Google Workspace and Microsoft Office suites.
• Maintain high levels of organization and reliability, consistently meeting deadlines and keeping commitments on track.
• Communicate clearly and proactively to keep all stakeholders updated and maintain professional interactions with vendors and partners.
• Be a versatile generalist who accepts a wide variety of tasks without hesitation and adapts easily to changing demands.
• Have previous experience working in an early-stage or fast-growing startup environment, feeling comfortable with rapid changes, lean staffing, and multitasking.

Benefits

• Fully covered health insurance by the company.
• Opportunity to own stock options in a growing startup.
• Flexible remote-first working environment.