Executive Assistant, AI Group

Position Overview

RBC's AI Group is looking for a highly organized and proactive Executive Assistant to provide support to two VPs in Toronto. This role goes beyond standard administrative tasks — serving as an essential operational partner to help leaders manage complex relationships, maintain the functionality of a rapidly expanding team, and oversee preparation and follow-up for critical executive engagements.

Key Responsibilities

• Manage intricate calendars for two VPs, coordinating meetings with senior executives (SVP+) from different RBC business lines and functions, while anticipating scheduling challenges and allowing sufficient preparation time.
• Ensure timely engagement preparation and follow-up by facilitating meetings between relevant team members and VPs before senior executive sessions; monitor and track action items post-encounter.
• Assist with team support activities including onboarding new employees, organizing performance review processes, planning team events, and upholding operational routines within the growing group.
• Collaborate with other Executive Assistants throughout the AI Group and RBC to arrange discussions, prepare multiple stakeholders, and coordinate logistics for cross-functional meetings.
• Draft, review, and manage communications such as correspondence, presentations, and confidential documents, handling sensitive information with utmost discretion.
• Handle travel arrangements and manage expense reporting in compliance with RBC policies.
• Promote employee engagement by supporting social events, offsites, coffee chats, and other initiatives that nurture team culture.

Candidate Profile

The ideal candidate possesses:

• At least three years of experience supporting senior executives in a dynamic, fast-paced environment.
• Excellent organizational skills with the ability to juggle complex calendars and coordinate multiple senior stakeholders independently.
• Sound judgment and foresight to anticipate the needs of executives, especially for high-pressure meetings.
• A collaborative approach that enables effective coordination among direct reports, peer Executive Assistants, and senior leaders.
• Strong verbal and written communication skills.
• Full proficiency with Microsoft Office Suite and Adobe software.
• A team-minded attitude, willing to take initiative and handle tasks of all sizes.

Additional advantages include:

• Familiarity with RBC-specific policies and systems such as Workday, expense guidelines, and travel protocols.
• Previous assistance to leaders within technology, consulting, or AI-related organizations.
• Experience supporting executives who regularly interact with C-suite or EVP+ stakeholders.

What You Gain

• Opportunity to be at the forefront of AI innovation at one of Canada's leading financial institutions.
• Close collaboration with senior leaders shaping a high-impact, emerging function within RBC's AI Group.
• Access to a comprehensive total rewards program, including bonuses, flexible benefits, competitive pay, commissions, and, if applicable, stock options.
• Support for personal and professional development through coaching and management guidance.
• The chance to contribute substantial, lasting impact on both local and global scales.

About RBC's AI Group

The AI Group at RBC serves as an accelerator for artificial intelligence, focusing on scaling major AI initiatives to create meaningful client outcomes. The team also leads research into new AI applications, emphasizing security, responsible AI practices, and regulatory compliance.

Equal Opportunity Commitment

RBC is committed to diversity and inclusion as an equal opportunity employer. Applications from all qualified individuals are welcomed, regardless of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, Indigenous status, or other protected attributes. Disability accommodations are available upon request during the application process.

Additional Information

• Location: RBC WaterPark Place, 88 Queens Quay W, Toronto, Ontario, Canada
• Work Hours: 37.5 hours per week
• Employment Type: Full-time, regular salaried role
• Platform: Technology and Operations
• Application Deadline: July 31, 2026, at 11:59 PM