District Admin & PRO

Role Overview

This position combines government relations, immigration administration, and broader office support for Ecolab’s operations in Qatar. The role serves as the main point of contact with Qatari government bodies such as the Ministry of Interior, Labor, Immigration, Environment, Customs, and Ports, while ensuring all local regulatory requirements are met. It also includes high-level administrative support to district leadership and may involve occasional coordination of documentation related to UAE entities such as JAFZA and Mainland.

What You Can Expect

• An opportunity to contribute to work that supports clean water, safe food, and healthier environments.
• Exposure to growth opportunities within a global company that values inclusion and professional development.
• A competitive benefits package and a team-oriented workplace that welcomes diverse viewpoints.

Government Relations and Immigration

• Oversee the full lifecycle of residency permits, work visas, renewals, cancellations, and dependent visas.
• Represent the company with MOI, the Labor Department, Immigration, the Ministry of Environment, and other relevant authorities.
• Arrange business visas for visitors, especially those supporting critical roles.
• Handle employee site pass processing for Mesaieed and Ras Laffan Industrial Areas.
• Keep accurate and up-to-date records for residency IDs, passports, and all official government documents.
• Guide management on legal obligations and any changes in regulatory requirements.
• Register HS codes for new and existing products and work with customs and port authorities on shipping and documentation matters.
• Ensure business and trade licenses, along with related corporate filings, are issued and renewed on time.

Administrative Support

• Support district leaders with executive tasks such as calendar coordination, meeting setup, travel planning, visa arrangements, and expense monitoring.
• Draft reports, presentations, and dashboards for leadership use.
• Assist with HR-related activities including onboarding, promotions, transfers, exits, and asset handovers.
• Manage office systems, supplies, and vendor relationships.
• Maintain SharePoint sites and shared drives to support document control and collaboration.

Compliance and Recordkeeping

• Maintain documentation that is ready for audits across immigration, licensing, and insurance areas.
• Monitor expiry dates and important deadlines, and set up reminders for renewals and inspections.
• Safeguard confidentiality and follow both local regulations and internal company policies.

Qualifications and Preferred Profile

A diploma or higher qualification is required, with a bachelor’s degree preferred. The role calls for 3 to 5 years of experience in PRO/GRO or office administration. Candidates should have hands-on knowledge of Qatari immigration and labor regulations, along with a solid understanding of government procedures. Strong English and Arabic communication skills, both written and spoken, are essential. Proficiency in Microsoft Office, email platforms, and document management tools is also needed. Applicants must hold a valid QID with NOC and a Qatar driving license. A customer-service mindset, strong interpersonal ability, good time management, attention to detail, problem-solving skills, and the ability to work both independently and in a team are preferred. Immediate availability is an advantage.

Additional Information

This role is part of an organization committed to equal opportunity, fairness, and inclusive treatment in hiring, promotion, transfer, compensation, benefits, working conditions, and career growth. Employment decisions are based on qualifications and job performance. Discrimination on the basis of race, religion, color, creed, national origin, citizenship status, sex, sexual orientation, gender identity or expression, genetic information, marital status, age, or disability is not permitted.