Digital Archive Specialist - Library and Learning Commons

Opportunity Overview

The Library and Learning Commons Department at Zayed University is seeking a Digital Archives Specialist to assist the University Archivist in managing digital records. This role involves the planning, organizing, security, maintenance, retention, disposal, and preservation of both born-digital and digitized records. The specialist will support long-term digital asset preservation, ensuring collections are accessible and usable by researchers, staff, students, and the public.

Key Responsibilities

• Apply international standards such as ISO/TS 16175, ISO 15489, ISO 14721, ISO 23081, ISO/TR 15801, and ISO 25964 to efficiently manage the university's digital records.
• Collaborate with the IT department to implement an integrated electronic records system encompassing emails, web content, and various electronic records.
• Develop and implement a comprehensive digital file classification system across university departments.
• Automate retention and disposal schedules within the electronic records management system.
• Identify and select vital and historical records for preservation.
• Work closely with the National Library and Archives to ensure compliance with national archival laws and regulations.
• Draft policies, guidelines, forms, and procedures for electronic records management aligning with national acts and international best practices.
• Coordinate with university departments to establish archival best practices for acquiring, selecting, preserving, and granting access to both physical and digital records.
• Arrange and describe records following ISAD-G, AtoM, or Records in Contexts–Conceptual Model (RiC-CM) standards.
• Protect the university’s intellectual property rights and ensure disaster preparedness and security measures for digital records.
• Conduct regular surveys, inventories, and audits of all university physical, analog, and digital records.
• Enhance digital archiving workflows including intake, metadata description, and version control processes.
• Facilitate the transfer and technical support for digital records moving to the university repository while preserving metadata and file integrity.
• Participate in planning and evaluation of digital archival projects and develop outreach programs around digital archives.
• Engage actively with international and regional archival bodies and provide archive and records management training to university staff, students, and the community.
• Stay current with developments in archival science and conduct research to share through various professional channels.
• Support general library initiatives including public services, instructional workshops, committee participation, and student worker supervision.

Qualifications and Experience

• Bachelor’s degree in archival science, computer science, information science, or a related field with 6 years of experience working extensively with electronic records, including at least 2 years in a supervisory role.
• Master’s degree in a relevant field (archival science, information science, or computer science) with a minimum of 4 years experience (including at least 1 year supervisory) is preferred.
• Professional certification in archives or related field is advantageous.
• Experience in academic library settings or equivalent preferred.

Technical and Other Skills

• Direct experience with Electronic Document Records Management Systems (EDRMS) and Enterprise Content Management (ECM) platforms such as Micro Focus Content Manager and OpenText.
• Familiarity with international archival standards including ISO/TS 16175-2, ISO 15489, ISO 11799, ISO 14721, ISO 23081, ISO/TR 15801, and ISO 25964.
• Proficiency in archival description tools like AtoM, ISAD-G, and Records in Contexts–Conceptual Model (RiC-CM).
• Strong IT competency and command of Microsoft Office suite.
• Bilingual Arabic and English skills are desirable.

Benefits

Zayed University offers a competitive remuneration package including tax-free salaries, housing allowance, annual family airline tickets, educational subsidies for children, and comprehensive healthcare coverage for employees and their families.

Application Process

Candidates must submit a cover letter, an updated CV, and contact details of three professional references alongside the online application. Only shortlisted candidates will be contacted.