Assistant Project Manager

About Archmill House Inc.

With over four decades of experience, Archmill House Inc. stands as a reputable leader in the fabrication of high-quality millwork and premium store fixtures throughout North America. Renowned for exceptional craftsmanship, inventive solutions, and a steadfast dedication to quality, the company has established itself as a trusted partner across diverse commercial and retail industries.

Archmill House continuously advances industry standards by embracing innovation while upholding precision, efficiency, and client satisfaction. A notable example is their Rapid Re-Image™ program—a cutting-edge restaurant remodeling approach tailored to meet the fast-paced requirements of Quick Service Restaurants, delivering swift and flawless renovations with minimal operational disruption and maximized ROI.

By fusing expert millwork with the Rapid Re-Image™ solution, Archmill House ensures superior project execution and reinforces its longstanding reputation for excellence. Their extensive presence across Canada and the USA allows them to consistently set benchmarks in quality and innovation.

Role Summary

The Assistant Project Manager supports both Project Management and Design teams in managing commercial construction and renovation projects from inception through design phases and into construction. Responsibilities include scheduling, documentation management, client communications, permitting facilitation, and collaborative coordination, providing valuable exposure to the full project lifecycle and potential career growth into a Project Manager position. This opening is to fill an existing vacancy.

Key Responsibilities

• Organize site surveys and building scans to initiate projects.
• Set up project kick-off meetings involving designers, clients, and brand representatives.
• Compile necessary project documentation and verify completeness prior to project launch.
• Assist Project Manager during client meetings and design presentations.
• Coordinate with design teams to monitor progress of architectural and MEP drawings.
• Track project milestones and ensure timely completion of deliverables.
• Help with drawing reviews and gather client feedback systematically.
• Provide ongoing administrative and coordination assistance throughout the design process.
• Support pre-construction estimating and proposal preparations alongside the Pre-Construction team.
• Ensure seamless sharing of accurate project information between departments.
• Aid in permitting processes by coordinating necessary documentation with internal teams and external agencies, and monitoring permit status.
• Facilitate project transitions from design to construction phases.
• Assist with pre-construction meetings and maintain thorough project documentation.
• Address internal team inquiries and help resolve project-related challenges.
• Update and maintain project schedules using tools like Smartsheet.
• Monitor project budgets, timelines, and important milestones, preparing status reports and escalating any risks or concerns to the Project Manager.

Qualifications and Experience

• 2 to 3 years of experience handling multiple concurrent projects within commercial construction, restaurant/QSR, retail, or architectural design sectors.
• Familiarity with architectural, MEP, and construction documentation and a good understanding of permitting procedures.
• Strong communication skills with clients, including comfort in presenting design concepts and proposals.
• Highly organized, focused on deadlines, and capable of managing schedules, budgets, and gross profit accountability.
• Proficiency in project management tools such as Smartsheet; knowledge of AutoCAD, Revit, or similar design software is advantageous.
• Ability to collaborate effectively across design, pre-construction, sales, and construction teams.

Work Environment

This role follows an in-person first workplace model, requiring presence in the office about two days per week, with remote work flexibility based on role demands.

Desired Personal Attributes

Archmill House values team players who embody humility (sharing success with others), hunger (seeking additional responsibilities and growth), and emotional intelligence (sound judgment). They seek individuals with a wholehearted "All In" approach, demonstrating strong commitment, teamwork spirit, and a dedication to surpassing expectations for the benefit of the company and clients.

Employee Benefits

• Competitive salary
• Flexible benefits including Health & Wellness Spending Account
• Paid sick and family emergency leave
• Optional RRSP plan with up to 2% employer matching
• Opportunities for training and professional development
• Access to employee assistance programs
• Extended travel policy benefits
• Perkopolis account perks
• Regular social committee events

Diversity & Inclusion Commitment

Archmill House is dedicated to creating a welcoming, inclusive, and accessible workplace where all employees feel valued and empowered to succeed. Accommodations during the interview process are available upon request to ensure an equitable experience. Applicants from all backgrounds are encouraged to apply, with a commitment to a fair hiring process for everyone.