Administrative Officer

About the opportunity

This role sits within a fast-moving trading and logistics business serving markets across the Middle East. The company focuses on import and export work, supply chain coordination, and cross-border trade in industrial as well as consumer products. It is looking for an organised Administrative Officer who can keep back-office processes running smoothly while supporting the firm’s growth in the UAE.

Key responsibilities

• Handle routine administrative work such as record filing, data input, and day-to-day communication with internal teams and outside stakeholders.
• Arrange travel plans, coordinate meetings, and manage office logistics for senior leaders and visiting business partners.
• Support procurement paperwork, work with vendors, and track invoices so that payments and approvals move through on time and remain compliant.
• Help maintain adherence to UAE business rules, including trade licence requirements, customs paperwork, and audit-ready records.
• Draft reports, presentations, and business communications used for internal operations and client-facing interactions.
• Serve as a central point of coordination between departments so administrative support flows efficiently across logistics, finance, and sales.

Skills and qualifications

• Strong working knowledge of MS Office tools.
• Comfort using document management systems.
• Understanding of UAE trade licence compliance requirements.
• Exposure to procurement support tools and processes.
• Good business writing and correspondence skills.
• Ability to manage calendars, meetings, and travel arrangements.
• Familiarity with ERP platforms such as SAP or Oracle is preferred.
• Arabic language ability is preferred.
• Experience handling customs documentation is preferred.

Benefits and culture

• Market-aligned compensation with a housing allowance.
• Opportunity to grow within a rapidly expanding, performance-focused workplace.
• Collaborative team environment with exposure to international trade operations across MENA.

Additional information

This position is based in Dubai, United Arab Emirates and is a full-time, onsite role.