Administrative Officer

Position Overview

The Administrative Officer will perform essential clerical and administrative tasks to ensure efficient office operations. The role involves supporting the team in daily administrative and general services functions, resolving issues promptly to avoid conflicts or delays.

Key Responsibilities

• Provide general services assistance following company policies and procedures.
• Review and resolve service requests within specified service level agreements (SLAs).
• Initiate purchase requests (PR) for new needs and service extensions, coordinating with procurement to ensure timely purchase orders and contract setups.
• Ensure timely processing of contract release orders, goods receipt notes, and service entry sheets for smooth supplier payments and accurate financial tracking of general and administrative expenses.
• Identify and support team initiatives and their execution.
• Maintain a contracts registry for all team-related agreements.
• Handle petty cash transactions approved by the manager for urgent, low-value purchases.
• Assist with supplier evaluations.
• Ensure all contractors and vendors comply with safety and health environment (HSE) standards; halt any non-compliant activities and record these in supplier evaluations.
• Support facility management, including ordering office and site consumables, managing store inventory, and handling print service requests.
• Provide assistance to other business units on relevant issues.
• Maintain personal and workplace health, safety, and environmental standards.
• Engage with strategic and operational initiatives and participate in performance improvement activities as required.
• Conduct any duties requested by the company on-site or remotely.
• Proactively gather relevant information to enhance role effectiveness and provide insight on opportunities or challenges.
• Contribute to work continuity by supporting colleagues during absences.

Qualifications and Experience

• Bachelor's degree in Science or Arts from a recognized institution.
• 3 to 5 years experience in a comparable administrative role.
• Background in a corporate office environment is preferred.
• Proficiency with Microsoft Office tools.

Skills and Competencies

• Ability to operate independently with minimal supervision.
• Strong customer service orientation.
• Effective time management, prioritization, and organizational capabilities.
• Professional handling of confidential materials.
• Excellent record-keeping abilities.
• Strong interpersonal communication skills.
• Fluency in Arabic and English is highly advantageous.