Administrative Coordinator

About the Role

Cross Sphere Partners seeks an organised and personable Administrative Coordinator at entry level for their North Sydney office. Reporting directly to the Finance Manager, this permanent full-time position commencing July 2026 involves providing vital administrative assistance spanning office management, client relations, and internal workflows. This opportunity suits a motivated early-career professional eager to excel in a dynamic, client-focused atmosphere.

Key Responsibilities

• Manage daily office functions such as inventory control, equipment upkeep, and front desk support
• Assist the Finance Manager with clerical duties including filing, data entry, and document assembly
• Support processes related to client onboarding, appointment scheduling, and follow-up communication
• Maintain internal documentation, staff lists, and shared scheduling resources
• Contribute to report generation, presentation preparation, and minute-taking
• Communicate with external vendors, landlords, and service providers for routine matters
• Provide preliminary assistance with invoicing and purchase order monitoring, with training given

Candidate Profile

• Educational background of high school diploma or Certificate III/IV in Business Administration or similar; higher qualifications such as an Associate degree preferred
• Strong command of written and oral communication
• Experience with Microsoft Office (Word, Excel, Outlook) and shared platforms like Google Workspace or SharePoint
• Able to manage multiple tasks and prioritize within a service-oriented setting
• Detail-focused and organised approach to work
• Positive demeanor and eagerness to develop skills