Administrative Assistant

About The Music Shed

The Music Shed is a modern music education center located in Singapore, offering lessons for children, teenagers, and adults across all levels—from beginners to advanced musicians. Students have options for casual learning or for preparation towards internationally recognized graded exams such as Rockschool UK, Rock & Pop, Trinity, ABRSM, and London College of Music. The school emphasizes music as a second language and provides comprehensive training that includes technique, ear training, and theory. Learners are encouraged to express creativity through contemporary music and have ample opportunities for performance and artistic growth.

Role Overview

The Administrative Assistant role involves full-time, on-site support at the Novena location, focusing on daily operational tasks. Key responsibilities include managing front desk activities, handling phone and email communications, scheduling lessons and updating bookings, as well as maintaining precise student records and database management. The role also covers billing assistance, tracking payments, performing clerical duties such as filing, printing, and document organization, and overseeing general office maintenance. Coordination with instructors and providing polite, helpful support to students and their families is essential. The assistant will also assist with logistical arrangements for events, recitals, and examinations.

Candidate Qualifications

• Proficient in administrative and executive assistance skills for managing operational schedules and record keeping.
• Competent in clerical tasks including accurate data entry, document handling, and office software usage.
• Strong communication skills and professional phone etiquette for engaging effectively with students, families, and teaching staff.
• Excellent organisational skills and time management with a keen eye for detail and dependability.
• Previous experience in educational or client-facing roles is an advantage.
• Must be able to work physically on-site in Novena and support occasional events during evenings or weekends.
• A diploma or similar qualification is desirable; however, training will be offered to suitable candidates.