Administrative Assistant

Role Overview

We are searching for a diligent and organised Administrative Assistant to be part of our busy Business Support Solutions team located in Melbourne CBD. This role offers a fantastic chance to grow your administration career within a professional corporate setting, assisting various business operations throughout the office.

As a vital member of a collaborative team, you will deliver daily administrative assistance, manage office activities, and support reporting and operational functions to ensure smooth business performance.

Key Responsibilities

• Arrange catering services through approved suppliers.
• Support the planning and execution of events, training sessions, workshops, and team meetings.
• Coordinate meeting schedules and manage room reservations.
• Organise visitor access and oversee site entry protocols.
• Handle document preparation, printing, and other administrative paperwork.
• Process invoices and manage company purchase card transactions.
• Assist with various reporting and data analysis tasks as needed.
• Perform data entry and general administrative duties.
• Maintain precise records and aid in office coordination activities.
• Deliver prompt and effective customer service to internal team members.

Candidate Profile

• Between 1 to 5 years of experience in administrative or similar roles.
• Good grasp of standard administrative processes and office protocols.
• Skilled in Microsoft Office suite including Outlook, Word, Excel, and PowerPoint.
• Excellent communication skills both written and oral.
• Strong organisational ability with capacity to juggle multiple priorities.
• Proactive attitude with capability to work independently and collaboratively.
• Attention to detail and accuracy in all tasks.
• Reliable, hardworking with a positive outlook.

Additional Information

The successful candidate must have full authorization to work in Australia.

NES Fircroft brings over 90 years of combined experience as a leading provider of engineering staffing across numerous sectors worldwide, with operations in 45 countries. NES offers contractors more than just recruitment, ensuring visa and accommodation assistance, comprehensive benefits, and compliance support to meet clients' needs effectively.