Admin and Accounts Assistant

About the Company

Aqualis is a global consultancy with multi-disciplinary expertise delivering marine, engineering, and technical services focused on safety and sustainability in maritime, oil & gas, and renewable energy sectors. With historic origins dating back to 1856 through The Salvage Association, Aqualis offers extensive marine and engineering expertise globally, supporting clients by addressing current and future industry challenges.

Role Overview

The Admin and Accounts Assistant will provide daily administrative and accounting support to ensure smooth business operations in the UAE office. This role interacts across finance, human resources, compliance, and general office functions.

Key Responsibilities

• Generate invoices for entities in UAE, Qatar, and KSA; enter time sheet and expense details for freelancers into the ERP system.
• Conduct regular Work In Progress (WIP) reviews and coordinate follow-ups with Project Managers.
• Maintain accounting records by filing and posting invoices, receipts, and payment vouchers using NetSuite.
• Assist with bank reconciliations and prepare supporting documentation.
• Provide necessary documentation to external accountants and auditors.
• Support monthly financial closing and basic management reporting processes.
• Manage office administration including records and document control.
• Liaise with service providers such as travel agencies, office vendors, and insurance companies.
• Organize and maintain files for contracts, agreements, and corporate documents.
• Offer administrative assistance to management and other departments as needed.
• Ensure adherence to internal controls, company policies, and local regulations.
• Undertake additional duties to support business operations as assigned.

Candidate Profile

• Minimum two years' experience in a similar finance-related position.
• Familiarity with banking transactions and taxation regulations in UAE and Qatar.
• Proficient in Microsoft Excel and other Windows applications.
• Capable of working independently, prioritizing tasks, and meeting deadlines amidst evolving business requirements.

Additional Details

This position is located in Al Khobar, Saudi Arabia. Candidates must have valid residency and working rights in Saudi Arabia. Applications will be accepted until 21st August but could close earlier based on response volume. Recruitment agencies should note that unsolicited applications are discouraged.

Diversity, Equity, and Inclusion

Aqualis Group is dedicated to fostering a diverse and inclusive workplace where everyone feels respected and empowered. The company values varied perspectives that fuel innovation and team strength. It supports flexible working, accessibility, and employee wellbeing. Applicants whose experience does not meet all criteria are still encouraged to apply as unique viewpoints are welcomed.