Talent Acquisition Assistant (Contract)

Role overview

This contract Talent Acquisition Assistant role supports Alkermes’ recruitment and onboarding activities. The position sits at the center of the hiring process, helping coordinate interviews, guide new hires through their first steps, and contribute to a smooth candidate experience from start to finish.

You will work closely with the Talent Acquisition team and provide administrative, operational, and candidate-facing support. The company uses a flexible hybrid setup, with roughly 60% of time in the office and 40% from home. This role is expected to be onsite at the Waltham, MA office at least three days each week.

Responsibilities

• Act as the main contact for hiring managers and candidates when arranging interviews, including both virtual sessions through MS Teams and in-person meetings.
• Coordinate with external recruiting agencies for candidate interviews and, when required, travel arrangements.
• Start and review candidate background checks.
• Prepare and send offer letters and other electronic offer materials.
• Update candidate and requisition records in the applicant tracking system, including Oracle Recruiting Cloud.
• Send routine communications to candidates.
• Keep electronic applicant records organized, including new hire, termination, and EE forms.
• Support onboarding by sharing first-day information, reviewing new hire data, processing information in Oracle Fusion, working with HRIS on system issues, and maintaining the orientation schedule.
• Assist with relocation support and immigration-related tasks when needed.
• Provide day-to-day operational help to the Human Resources team as required.
• Help plan and coordinate events such as benefits fairs, job fairs, and seminars.
• Arrange candidate travel and coordinate with an external travel provider.
• Serve as an initial contact point for clients and candidates.
• Work with Procurement and Accounts Payable on HR purchase orders and vendor invoice tracking.
• Handle general administrative tasks such as copying, filing, travel coordination, and food ordering.
• Support employees with basic HR questions and escalate issues when appropriate.

Requirements

• A bachelor’s degree is required.
• At least 1 to 2 years of professional work experience is required.
• Background in biotech or pharma is preferred.
• Experience in an HR department or HR function is strongly preferred.
• Strong customer service ability is essential.
• Excellent organization and close attention to detail are needed.
• Comfort working with managers at all levels, including senior leadership, is important.
• Ability to juggle multiple priorities in a fast-moving environment is required.
• Proficiency with Microsoft Office and Outlook is preferred, along with familiarity with HRIS platforms such as Oracle and applicant tracking systems like ORC, though these are not mandatory.
• Interest in building a career in Talent Acquisition within a broader Human Resources team is expected.

Additional information

This is a contract position. The hourly pay range is $30 to $31 per hour.